Nepal HR Solutions

Manpower Recruitment

Secretary and Documentation Officer

Views: 134|Published on: Jan 21, 2026

Secretarial / Front Office / Data Entry

+4 more

Mid Level

Full Time

Vacancy: 5

Pancha Kumari Temple, Tara Hall Chowk, Sinamangal - 09|

Experience: More than 2 years|

Not Disclosed

Job Description

Roles and responsibilities of this job

We are seeking a qualified, motivated, and experienced Secretary and Documentation Officer to support administrative operations, recruitment documentation, regulatory compliance, and public relations activities within the manpower and overseas recruitment sector. The role requires strong communication, coordination, and organizational skills to ensure smooth office operations, effective client and candidate engagement, and full compliance with relevant authorities.

Key Responsibilities

Handle professional and timely communication with local and international clients, agents, embassies, and stakeholders through emails, business letters, phone calls, and official correspondence.
Maintain, organize, and regularly update office files, records, applicant data, and recruitment-related documentation in both physical and digital formats.
Schedule, coordinate, and manage meetings, interviews, appointments, and office calendars to ensure smooth daily operations.
Provide comprehensive administrative and secretarial support to management, including the Chairman, as required.
Prepare demand sets, manage attestation processes, and maintain effective relationships with clients and overseas partners.
Safely receive, record, store, and manage passports, visa-stamped documents, and sensitive candidate records, ensuring confidentiality and accuracy.
Maintain and update visa records, including issuance, submission, cancellation, receipt status, and deployment tracking.
Prepare and process deployment-related documents, approvals, and compliance requirements in coordination with relevant authorities.
Ensure full compliance with DOFE (Department of Foreign Employment), MOFA (KSA), and other applicable manpower and overseas recruitment regulations.
Prepare CVs, maintain Excel tracking sheets, and regularly update candidates on application, visa, and deployment status.
Coordinate closely with recruitment, operations, agents, and external stakeholders to ensure smooth workflow and timely processing.
Conduct telemarketing, follow-ups, candidate coordination, and client communication to support recruitment and business development activities.
Source candidates and coordinate with local and international agents, maintaining accurate and updated sourcing and agent records.
Maintain, update, and analyze Excel sheets related to candidates, sourcing, deployment, and agent performance.
Support business development initiatives through client follow-ups, documentation support, and professional communication.
Create and manage promotional videos, marketing materials, and content to support company branding and recruitment campaigns.
Manage, update, and monitor company social media platforms, ensuring consistent, professional, and compliant communication across all channels.
Maintain accurate records of all activities and provide regular updates and reports to management.

Job Specification

Required qualifications for this job

Required Education Level:Under Graduate (Bachelor)

Required Experience:More than 2 years

Other Specification

Bachelor's degree in any field (mandatory).
Minimum 2 years of experience in the manpower or overseas recruitment field (mandatory)
Strong verbal and written communication skills in English and Hindi
Excellent proficiency in Microsoft Excel, Word, Microsoft Teams, and Google Workspace (Sheets, Drive, Meet)
Strong organizational, documentation, and record-management skills
Ability to multitask, work under pressure, and meet deadlines
Smart, proactive, detail-oriented, and well-organized
High level of professionalism, confidentiality, and ethical conduct

Note: Female candidates are highly encouraged to apply.

Skills Required

Required skills for this job

Work Under Pressure

Result Oriented

Business Correspondence

Documentation and Reporting

MS Office Suite

Salary

Offered financial and non-financial compensation for this job

Offered Salary:Not Disclosed

Applying Procedure

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Apply Before: Feb 05, 2026

About the organization

Nepal HR Solutions

Manpower Recruitment

Pancha Kumari Temple, Tara hall chowk, Sinamangal - 09

Nepal HR Solution is a premier manpower agency based in Nepal, specializing in providing skilled and semi-skilled labor solutions to businesses worldwide. With years of expertise in recruitment, we are committed to offering tailored staffing services that meet the unique needs of our clients. We focus on sourcing qualified professionals across various industries, ensuring high-quality placements that contribute to the growth and success of organizations.

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