Helping Heart for Relief and Development

NGO / INGO / Development Projects

HR and Admin Officer

Views: 145|Published on: Mar 12, 2026

Human Resource /Org. Development

Mid Level

Full Time

Vacancy: 1

Nayabazar-16, Kathmandu|

Experience: More than 2 years|

Not Disclosed

Job Description

Roles and responsibilities of this job

We are seeking a dynamic and detail-oriented HR & Admin Officer to support our human resources and administrative operations. This role plays a vital part in ensuring efficient internal systems while maintaining compliance with national labor regulations and the organization’s policies.

Key Responsibilities:

1. Human Resource Management:

Support the recruitment and selection process, including job postings, candidate shortlisting, and interview scheduling.
Prepare employment contracts, appointment letters, and maintain employee personnel records.
Manage employee onboarding and orientation for new staff.
Monitor staff attendance, leave records, and timesheets.
Support the performance appraisal process and maintain related documentation.
Address employee relations issues and grievances in coordination with management.
Ensure compliance with national labour laws and organizational HR policies.
Assist in preparation of monthly payroll information and maintain records of salaries, benefits, and allowances.
Coordinate staff insurance, social security, and employee benefits, and support the finance team with payroll documentation.

2. Administration, Logistics & Compliance Management:

Manage daily office operations and administrative systems to ensure smooth office functioning.
Handle petty cash transactions while maintaining proper documentation and transparency.
Ensure availability and management of office supplies and equipment.
Coordinate office maintenance and facility management activities.
Maintain asset and inventory records and conduct periodic physical verification.
Maintain vehicle logbooks and coordinate vehicle maintenance and servicing.
Manage office logistics, travel arrangements, and accommodation when required.
Ensure staff compliance with organizational policies and administrative procedures.
Assist with internal and external audits related to HR and administrative functions.
Provide administrative support to management and staff.
Assist in organizing meetings, workshops, trainings, and events.
Facilitate coordination between different departments.

3. Procurement & Vendor Coordination:

Support procurement processes following organizational procurement policies.
Collect quotations and prepare purchase requisitions, comparison sheets, purchase orders, and goods received documentation.
Initiate payment documentation for submission to the finance department.
Coordinate with suppliers and service providers to ensure timely delivery of goods and services.
Conduct vendor verification, ensuring legal compliance and satisfactory performance records.

4. Documentation & Reporting:

Maintain HR and administrative databases ensuring data accuracy and confidentiality.
Prepare HR reports such as staff lists, leave records, and contract tracking reports.
Maintain organized physical and digital filing systems.
Draft and publish a monthly organizational newsletter highlighting activities, projects, and beneficiary updates.
Update portals, DBMS, MIS systems, and provide technical/non-technical support where necessary.
Facilitate training and assist in developing training materials.

Job Specification

Required qualifications for this job

Required Education Level:Under Graduate (Bachelor)

Required Experience:More than 2 years

Other Specification

Bachelor’s degree in Human Resources, Business Administration, or related field
Minimum 2 years of experience in HR and administrative functions
Strong organizational and multitasking abilities
Excellent communication and interpersonal skills
Proficiency in HR software and Microsoft Office 365
Commitment to the mission and values of the organization

Skills Required

Required skills for this job

Communication

Counseling

Recruitment

Payroll Management

Documentation and Reporting

Human Resources Management

Salary

Offered financial and non-financial compensation for this job

Offered Salary:Not Disclosed

Applying Procedure

Click on Login to Apply to get the email address / external link to apply.

Note: You need to be a registered jobseeker to view the applying email address / external link.

Apply Before: Mar 27, 2026

About the organization

Helping Heart for Relief and Development

NGO / INGO / Development Projects

nayabazar-16, kathmandu-nepal

Helping Heart Nepal, being a non-political, non-governmental, and non-profit social organization, is committed to serving humanity, especially the marginalized communities and destitute families, with no discrimination of gender, color, race, religion, or region by leaving no one behind in the field of relief and development.

[We prefer to communicate via email rather than phone calls]

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