The administrative secretary is responsible for the coordination and management of office documents, providing secretarial assistance to the directors, and overseeing import logistics and processes.

Administrative duties:

• Maintaining records of office documents
• Managing all outbound and incoming email correspondence
• Liaising with related Government offices
• Making new material inquiries with suppliers
• Preparing documents pertaining to legal matters;
• Tracking documents and sample sent and received by courier.

Secretarial duties:

• Drafting emails and documents;
• Checking and forwarding emails to relevant staff
• Managing directors’ calendars and appointments
• Translation of Nepali documents into English and vice versa, as needed
• Coordinating travel and accommodation bookings for office guests

Duties relating to import logistics and processes:

• Documentation management for importing materials
• Preparing and checking documents for ordering materials
• Preparing bank documents for opening LC, TT and Demand Drafts
• Tracking shipments
• Ensuring that shipment documents are received by the bank in a timely manner
• Following custom clearance procedures