Humble Hunters Nepal

Manpower Recruitment

Recruitment Administrator

Views: 2659|Published on: Aug 03, 2025

Human Resource /Org. Development

+1 more

Mid Level

Full Time

Vacancy: 20

Kathmandu|

Experience: More than 3 years|

NRs. 50,000 - 60,000 Monthly

Job Description

Roles and responsibilities of this job

Reporting to: Recruiting Project Manager (RPM), Zagreb Office
Supporting: Zagreb Office, Croatia
Start Date: Mid-August

About Us

Humble Hunters Nepal is a fast-growing international recruitment agency providing tailored staffing solutions across Europe. With offices in Zagreb and a newly established virtual office in Nepal, we are committed to delivering exceptional service to our clients and ensuring smooth, timely processes for both clients and candidates.

Role Overview:

We are seeking detail-oriented, highly organized Recruitment Administrators (RAS) to join our office in Nepal. This role provides critical administrative and operational support to Recruiting Project Managers (RPMs) in Zagreb, Croatia. The ideal candidate thrives in a structured environment, understands the importance of accuracy and deadlines, and can confidently manage documentation-heavy workflows in a remote setting.

How Our Virtual Office Works:

Each RA will be dedicated to one specific RPM based in Zagreb and will be logged in, visible, and available on-screen for the entire shift. You will share this virtual office environment with 2-3 other RAs, creating a collaborative and highly communicative workspace. Your assigned RPM will communicate with you directly by unmuting themselves to give instructions, assign tasks, and provide updates throughout the day. At the end of each day, you will be required to send your RPM a detailed, clear, and comprehensive End-of-Day Report outlining:

All tasks completed that day
Any tasks still pending and their current status

Key Responsibilities:

Prepare employment offers and contracts in line with RPM guidance.
Collect, verify, and organize documentation for work permit applications (passports, diplomas, clearances, etc.).
Submit and track work permit applications via HZZ (Croatian Employment Service).
Manage visa applications in coordination with suppliers and candidates.
Prepare and manage residency documentation (Boravišna).
Monitor and update all tasks using Excel, Manatal (ATS), and Microsoft Planner.
Maintain diligent, accurate data records in ATS and task management tools.
Liaise with suppliers (e.g., JVCS), candidates, and internal stakeholders professionally and promptly.
Ensure compliance with deadlines for renewals, cancellations, and legal obligations.
Act as the first point of contact for candidate questions regarding documentation, salaries, accommodation, and employment matters.
Prepare reports and maintain organized, auditable records.

What We Offer:

Competitive salary aligned with Nepal market standards.
Remote work opportunity supporting a European-based business.
Exposure to international recruitment, immigration, and compliance processes.
Structured onboarding and clear SOPs.
Supportive, process-driven, and professional working environment.

Job Specification

Required qualifications for this job

Required Education Level:Under Graduate (Bachelor)

Required Experience:More than 3 years

Other Specification

More than 3 years of experience in administrative roles (recruitment, HR, immigration, or BPO/shared service environments).
Previous experience supporting European markets is advantageous.
Experience using Manatal is highly desirable.

Core Competencies:

Extreme Attention to Detail: Precise handling of legal documents with no tolerance for errors.
Organizational Discipline: Skilled in managing multiple concurrent administrative processes.
Administrative Strength: Strong adherence to procedures and systematic work.
Professional English Communication: Clear, polite, and accurate in written and verbal exchanges.
Problem-Solving Mindset: Handles issues proactively within remit; knows when to escalate.
Deadline-Oriented: Works effectively within strict legal timelines.
Tech-Savvy: Proficient in Excel, ATS (Manatal preferred), Teams, and digital workflow tools.

Personal Attributes:

Reliable, highly organized problem solver that thrives on routine and structure. Patient, methodical, and motivated by accuracy and quality.
Not seeking rapid promotion; content with an administrative support role. Loyal, committed, and focused on delivering excellent operational support.

Time Zone & Working Hours:

You will follow the Zagreb (CET/CEST) time zone working hours. You must align your availability entirely with these European working hours. Below are examples for clarity:

7:00 AM - 5:00 PM (Zagreb) = 10:45 AM - 8:45 PM (Nepal Time)

Note: Female candidates are highly encouraged to apply.

Skills Required

Required skills for this job

Problem Solving

Multitasking

Organizational

Tech-Savvy

Attention to Detail

Salary

Offered financial and non-financial compensation for this job

Offered Salary:NRs. 50,000 - 60,000 Monthly

Applying Procedure

Click on Login to Apply and apply to this job via your jobseeker profile with easy apply process.

Note: You need to have merojob registered jobseeker profile to apply via your profile.

Apply Before: Aug 16, 2025

About the organization

Humble Hunters Nepal

Manpower Recruitment

Sinamangal

Humble Hunters Nepal is licensed recruitment agency connecting Nepali workers with trusted international employers. We focus on ethical, efficient, and transparent overseas hiring services.