Nepal HR Solutions

Manpower Recruitment

Secretary and Documentation Officer

Views: 304|Published on: Nov 23, 2025

Secretarial / Front Office / Data Entry

+1 more

Mid Level

Full Time

Vacancy: 8

Pancha Kumari Temple, Tara Hall Chowk, Sinamangal - 09|

Experience: More than 1 year|

Not Disclosed

Job Description

Roles and responsibilities of this job

The Secretary and Documentation Officer provides administrative, clerical, and documentation support to ensure smooth daily operations within Nepal HR Solutions. The role includes managing office correspondence, preparing and organizing recruitment-related documents, maintaining accurate records, coordinating with clients and candidates, and supporting the overall recruitment process.

Key Responsibilities:

Office Secretary:

Manage timely and professional communication, including emails, letters, and phone calls.
Maintain and organize office files and records.
Schedule and coordinate meetings and appointments.
Assist in office management tasks, such as ordering supplies.

Documentation:

Maintain and organize applicant documents and records.
Organize and safeguard passports, including those received from embassies or stamped with visas.
Update and manage visa-related records, including issuance, cancellation, and receipt.
Ensure compliance with regulations from MOFA (KSA) and DOFE (Labour Department).
Organize and process deployment-related documentation.

Receptionist:

Provide a professional and welcoming office environment.
Adapt to changing priorities and take on additional responsibilities as required.
Support colleagues to effectively achieve team goals.

Note: Female candidates are highly encouraged to apply.

Job Specification

Required qualifications for this job

Required Education Level:Under Graduate (Bachelor)

Required Experience:More than 1 year

Other Specification

Education:

Bachelor’s degree in Business Management or a related field (preferred).

Technical Skills:

Data Management: Proficient in MS Excel and Google Sheets for data analysis and reporting.
Collaboration Tools: Skilled in Zoom, Google Meet, Microsoft Teams, and Skype for remote communication.
Document Optimization: Experienced with ChatGPT and similar AI tools for document creation and optimization.
Design Tools: Proficient in Photoshop or Canva (highly preferred).

Candidates must demonstrate strong proficiency in the following areas:

Data Management and Reporting: Basic skills in MS Excel and Google spreadsheets.
Document Preparation and Optimization: Familiarity with ChatGPT or similar tools is highly desirable.
Virtual Communication Tools: Proficiency in Zoom, Google Meet, Microsoft Teams, and Skype.

Skills Required

Required skills for this job

Analytical

Quality Assurance (QA)

Quality Management

Record Management

Communicational Skills

Organisation Skills

Salary

Offered financial and non-financial compensation for this job

Offered Salary:Not Disclosed

Applying Procedure

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Apply Before: 2 weeks from now

About the organization

Nepal HR Solutions

Manpower Recruitment

Pancha Kumari Temple, Tara hall chowk, Sinamangal - 09

Nepal HR Solution is a premier manpower agency based in Nepal, specializing in providing skilled and semi-skilled labor solutions to businesses worldwide. With years of expertise in recruitment, we are committed to offering tailored staffing services that meet the unique needs of our clients. We focus on sourcing qualified professionals across various industries, ensuring high-quality placements that contribute to the growth and success of organizations.