Procurement Officer / Assistant

Grade: Officer / Assistamt Level 
Supervisor: Operations & Office Manager

Position Overview

We are seeking a highly organized and detail-oriented Procurement Officer / Assistant to join our team. The ideal candidate will be responsible for handling procurement processes, ensuring compliance with company policies, and managing end-to-end tender and bidding operations.

Key Responsibilities

• Prepare, manage, and execute tenders in accordance with company and industry standards.
• Collect, evaluate, and compare quotations from suppliers and service providers.
• Coordinate and oversee all e-bidding activities, ensuring transparency and accuracy.
• Manage and verify Performance Bonds, ensuring timely submission and renewal as required.
• Prepare, review, and maintain Bid Bonds in compliance with procurement requirements.
• Facilitate and monitor Bank Guarantees, ensuring documentation accuracy and compliance.
• Maintain procurement records, vendor databases, and contract files.
• Ensure all procurement activities follow company policies, financial guidelines, and procurement regulations.
• Communicate and coordinate with vendors, internal departments, and stakeholders for smooth procurement operations.
• Assist in negotiation of prices, terms, and conditions with suppliers.
• Provide regular updates and reports on procurement status to the management team.