Administrative Functions 

• Maintain all internal and external correspondence.
• Ensure necessary logistics for the programme with the help of the procurement and finance team as well as principal investigators and study supervisors
• Enhance the quality of the administrative, operational and logistical support services to programme / organizational activities
• Ensure the efficient and safe management of physical assets, premises and vehicles including insurance coverage;
• Support procurement officer in preparing of general service agreements of with the various companies i.e., security company, IT company, printing, travel services, Stationeries, petrol pumps etc.
• Ensure the control of an accurate and updated inventory record of office non-expendable goods;
• Liaise with the collaborative sites for asset lists, renewal of blue books and insurance of assets.

Human Resources Functions

• Support principal investigators for staff selection process i.e. call to short listed candidates, logistics arrangement for the tests etc.;
• Support PIs for the preparation of orientation of newly appointed staff members regarding personnel policies of OUCRUNP including introduction to existing staff members.
• Support vice director in implementation and support the staff performance appraisal System;
• Maintain files of personnel and other confidential documents.
• Maintain staff leave records of OUCRUNP offices and administer the recorded properly; 
• Manage staff identify cards, experience certificates and other certificates according to the records in the personnel file.
• Liaise with the collaborative sites for staff leave records, asset lists, time sheets, monthly work plan and insurance of assets.

Support Functions

• Arrange and confirm appointments;
• Establish and maintain various filing and records management systems;
• Make travel arrangements; prepares itineraries; prepare, compile and maintains travel claims and records;
• Prepare agenda and collects materials for meetings and conferences; take various meeting minutes and keep records of proceedings;
• Coordinate and facilitate calendar to arrange appointments, meetings and conferences;
• Correspondence with the visitors and develop schedule/itinerary for them and arrange accommodations accordingly.
• Performs a variety of secretarial supports tasks that are highly confidential and sensitive.