Coverage: All hydropower development projects under BG Group
Reports To: Project Director /Director/International Procurement Director
Duty Station: BG Group Corporate/Head Office, with frequent travel to project sites
Duration: 1 years and 3-month probation, renewable based on performance and project requirements]
Type of Contract: Fixed-term contract
1. Background
BG Group is developing the almost 7 hydropower located in different region in Nepal. The project involves major civil works (headworks, tunnels/canals, penstock, powerhouse), hydro-mechanical and electro-mechanical equipment, and transmission line infrastructure. Timely and cost-effective procurement of goods, works, and services — and the reliable, scheduled supply of construction materials to the site — are critical to achieving the project construction milestones and commercial operation date (COD).
To support this, BG Group seeks a qualified and experienced Procurement Manager to lead and oversee procurement operations across all projects under the Group, develop and manage procurement and material supply schedules for each project, and ensure that all procurement activities are carried out efficiently, transparently, and in compliance with the Group’s policies, lender requirements, and applicable laws and regulations.
2. Objective of the Assignment
The objective of this assignment is to plan, manage, and execute all procurement activities of the hydropower project — including goods, civil works, equipment, construction materials, and consulting/non-consulting services — ensuring the right quality, quantity, cost, and time of delivery, in full alignment with the overall project construction schedule.
3. Scope of Work and Key Responsibilities
3.1 Procurement Planning and Strategy
- Prepare and regularly update the Procurement Plan for each project under BG Group, covering civil works, hydro-mechanical and electro-mechanical equipment, construction materials, and services, and consolidate these into a Group-level procurement plan.
- Develop procurement strategies (packaging, contracting modality, local vs. international sourcing) consistent with each project’s budget, construction schedule, and financing/lender requirements, and identify opportunities for bulk/common procurement across projects to achieve economies of scale.
- Conduct market surveys and supplier/vendor assessments to identify reliable sources for construction materials and equipment.
- Establish and maintain a Group-wide approved vendor/supplier database with pre-qualification criteria, shared across all BG Group projects.
3.2 Procurement Operations
- Manage the end-to-end procurement cycle: requests for quotation/proposal, negotiation, and purchase order issuance.
- Ensure all procurement is carried out in accordance with BG Group’s procurement policy, lender/financier guidelines, and applicable public procurement laws and regulations where relevant.
- Coordinate with the technical/engineering teams of each project to finalize technical specifications, bills of quantities (BOQ), and delivery requirements for all procurement packages.
- Negotiate prices, terms, and conditions with suppliers and contractors to secure the best value for BG Group, leveraging the Group’s combined purchasing volume where possible.
- Process and manage purchase orders, letters of credit, customs clearance, insurance, and import documentation for international procurement in coordination with Supervisor for international purchase
- Monitor supplier performance (quality, delivery, after-sales service) and resolve disputes, claims, and non-conformities.
3.3 Schedule Preparation for Construction Materials
- Prepare a detailed Construction Material Procurement and Delivery Schedule for each project under BG Group (cement, reinforcement steel, aggregates, structural steel, explosives, fuel, formwork, pipes, admixtures, etc.), aligned with each contractor’s work program and the respective master construction schedule.
- Coordinate closely with the Construction Manager of each project on the overall construction schedule and the procurement process, ensuring that procurement and material delivery schedules are fully aligned with the construction sequencing, priorities, and any changes or revisions to the work program.
- Obtain and review site inventory details (stock-in-hand, consumption rates, and pipeline/in-transit deliveries) from the project site teams before initiating procurement, and coordinate regularly with the site teams so that procurement quantities and delivery timing reflect actual site requirements and avoid over- or under-stocking.
- Forecast material requirements (monthly/quarterly) for all projects in coordination with the planning and site engineering teams, based on construction progress and look-ahead schedules, and prepare a consolidated Group-level material demand forecast.
- Establish minimum stock levels, reorder points, and buffer stocks for critical materials, considering each site’s access constraints, monsoon/weather windows, and transportation lead times.
- Track material deliveries against the schedule, identify potential shortages or delays early, and implement corrective/expediting actions.
- Coordinate transportation and logistics planning to all project sites, including road access, weight restrictions, storage/warehousing arrangements, and inter-project transfer of surplus materials and equipment where appropriate.
- Update the material schedules of all projects regularly and report schedule variances, risks, and mitigation measures to the respective project management teams and Group management.
3.4 Contract and Inventory Management
- Administer supply contracts and purchase orders, including amendments, variations, price adjustments, and closure.
- Oversee warehouse/store management at all project sites: receiving, inspection, storage, issuance, and reconciliation of materials, with proper inventory records, periodic physical verification, and tracking of materials and equipment transferred between projects.
- Conduct a scrutiny (physical verification and audit) of the inventory at each project site at least once every quarter as part of the overall inventory management approach, reconcile physical stock against inventory records, and report discrepancies, damaged/slow-moving/surplus items, and corrective actions to Group management.
- Ensure materials received conform to specifications and quality standards in coordination with the QA/QC team.
3.5 Compliance, Reporting, and Team Management
- Maintain complete and auditable procurement records and documentation for internal audit, external audit, and lender review.
- Ensure transparency, fairness, and integrity in all procurement processes and prevent conflicts of interest.
- Prepare monthly procurement status reports for each project and a consolidated Group-level report covering procurement progress, material delivery status, cost against budget, and key risks.
- Supervise, guide, and build the capacity of procurement and store/logistics staff across all BG Group projects.
- Support project budgeting and cost control by providing procurement cost estimates and market price information.
3.6 Vendor Analysis, Rate Comparison, and Negotiation
- Vendor analysis: Conduct systematic analysis of vendors and suppliers, assessing their technical capacity, financial standing, production capability, delivery track record, and after-sales support, before shortlisting or awarding contracts.
- Product analysis: Carry out product and material analysis, comparing technical specifications, quality standards, available alternatives/brands, warranty, and life-cycle cost, in coordination with the technical/engineering teams, to ensure the most suitable products are procured.
- Rate comparison: Collect quotations from multiple vendors and prepare comparative rate analysis statements (rate comparison sheets) for all procurement packages, covering unit rates, taxes, transportation, and other applicable costs, as the basis for procurement decisions and approvals.
- Vendor rate, payment, and terms negotiation: Negotiate vendor rates, payment terms, delivery schedules, warranties, and other terms and conditions to secure the best overall value for BG Group, leveraging the Group's combined purchasing volume.
- Vendor relationship management: Establish and maintain professional, long-term relationships with key vendors and suppliers, conduct periodic vendor performance reviews, address grievances and disputes constructively, and develop strategic partnerships with reliable suppliers of critical materials.
- Payment negotiation: Negotiate favorable payment structures (advance, credit period, milestone-based, or letter of credit terms) in coordination with the Finance Department, ensuring alignment with the Group's cash flow and contractual safeguards such as performance security and retention where applicable.
4. Deliverables
- Procurement Plan and procurement strategy for each project under BG Group, with a consolidated Group-level plan (initial and periodic updates).
- Construction Material Procurement and Delivery Schedule for each project, updated monthly.
- Bidding documents, bid evaluation reports, and contract/purchase order documentation for each procurement package.
- Group-wide approved vendor/supplier database and pre-qualification records.
- Monthly project-wise and consolidated Group-level procurement and material status reports, including risk and mitigation updates.
- Inventory and warehouse management records and periodic reconciliation reports.
- Quarterly inventory scrutiny (physical verification) reports for each project site, with reconciliation results and corrective action plans.
6. Reporting and Performance Evaluation
- The Procurement Manager will report directly to the Project Director / Director/International Procurement Director of BG Group and work in close coordination with the Project Managers, Planning Engineers, Finance Department, and site teams of all projects. Performance will be evaluated against the timely delivery of procurement packages across projects, adherence to the construction material schedules, cost savings achieved through Group-level procurement, and compliance with procurement procedures.
7. Duration and Duty Station
- The assignment is for an initial period of 1 year with 3 month probation period, renewable subject to satisfactory performance and business requirements. The duty station is BG Group’s corporate/head office in Hadigaun, with regular travel to all project sites as required.
- At least 6-8 years of experience and specific in hydropower Project
