• Promptly, accurately, professionally and courteously receives of all telephone calls and visitors.
• Re-direct calls as appropriate and take adequate messages when required.
• Take and relay messages
• Data entry and record keeping/ archiving.
• Provide information regarding the organization and services to callers.
• Attend visitors and deal with inquiries.
• Schedule appointments.
• Maintain appointment diary either manually or electronically.
• Greet, assist and direct visitors courteously.
• Ensures knowledge of staff whereabouts and movements in and out of organization.
• Notifies management, within 30 minutes of daily start time, regarding staff absences or delays.
• Prepare and receive letters and documents.
• Organize meetings.
• Develop and maintain accurate filing system.
• Maintain an adequate inventory of office supplies.
• Monitor the use of supplies and equipment.
• Coordinate the repair and maintenance of office equipment.
• Provide secretarial support and administrative services when needed.

Note: No age bar