Main Duties/Responsibilities:
Database of Local Suppliers:
- Undertake a market study
- Set up and maintain a database of local suppliers, detailing criteria of quality, price, service, ethics etc
- Follow up of Procurement Procedures, conforming to procurement guidelines
- Undertake quotations or launch Calls for Tender to purchase goods
- Check the condition and nature of goods received as required by the contracts
Management of Stocks and Supplies:
- Identify warehouses for storages, ensure premises are furnished and made secure for use
- Establish tools for stock management; Undertake periodic inventories
- Manage stock movements and distributions of goods in the framework of project implementation
- Management of the Vehicle Pool and Transportation
Management of the Vehicle Pool:
- Organize the allocation and daily availability of vehicles
- Establish tools for vehicles follow-up: log books, technical check-ups etc.
- Ensure the maintenance of and undertake a monthly inventory of the vehicle pool
- Calculate and check the monthly cost of each vehicle (fuel consumption, repairs) in coordination with the CFO
Transportation management:
- Identify companies for the transportation of stock
- Elaborate and follow a timetable of stock delivery for projects
- Complete and file waybills
- Organize and oversee loading and unloading of goods
- Ensure administrative and custom requirements are adhered to
- Management of Technical Equipments
Management of the IT Network:
- Organize the installation of computing hardware and software (computers, printers, scanners, photocopiers, Network systems)
- Ensure the maintenance and undertake a regular inventory of IT equipment
Management of Communication equipment:
- Organise the installation of communication equipment: telephones, HF and VHF radios
- Calculate and check the monthly communication cost of each base (telephones, e-mail, Internet), in coordination with the Finance Officer
Team leadership:
- Oversee the team and undertake appraisals of directly supervised colleagues
- Internal Procedures and Information Flows
- Develop relevant management procedures within the team
- Improve information flows within the department and with other departments and projects