WaterAid Nepal

NGO / INGO / Development Projects

Human Resource Associate

Views: 20016|Published on: Apr 06, 2016|

NGO / INGO / Social work

Vacancy: 1

Lalitpur|

Experience: Not Required|

Department: People, Organisational Development and Administration (PODA)
Reports to: PODA Manager
Duration: Fixed term from May/June 2016 till March 2017; probation period of three months; possibility of extension
Location/Travel: Kathmandu; may be required to visit on official work anywhere within Nepal

Purpose of Job:

To support WaterAid Nepal (WAN) PODA in day-to-day Human Resource operations that includes maintaining up-to-date HR database and records (in spreadsheets or HR Information System), coordinating recruitment and selection process, coordinating new staff inductions/orientation sessions, preparing reports and memorandum, and other general HR related administrative tasks.

Duties and Responsibilities:

Planning

Support PODA Manager to prepare/revise quarterly and monthly people and OD plans/activities, and help keep track of progress against plans
Maintain organisational calendar and make changes as advised by PODA Manager

Database Management/Record Keeping

Maintain an up-to-date people (staff, consultant, interns and volunteers) records, including a confidential filing system for all people processes starting from recruitment through to exit
Ensure effective correspondence and filing of same and documenting staff changes (i.e. increments, disciplinary actions etc.)
Maintain electronic database of-
People’s individual information
Leave approvals and balance
Training and development activities etc.
Track and timely notify PODA Manager well before completion of probation period dates and contract expiry dates

Recruitment and Selection

Support in drafting job descriptions and Terms of Reference (ToR) in standard formats
Coordinating and liaising with the recruitment and selection committee, recruitment agency and job applicants and candidates to ensure smooth process flow
Maintain recruitment and selection process file up-to-date including assessment documents, memorandum, and written communications

Induction/Orientation

Ensure all required documents of new joiners are received, verified and well-documented. Relevant copies should be shared with Finance.
Support PODA Manager to induct new joiners about people and OD policies and processes
Coordinate and facilitate new joiners’ inductions with other teams in a standard induction format, and ensure all induction sessions are completed as planned

Correspondence and Communication

Support in drafting professional correspondence such as contracts, agreements, letters, memorandum and others as advised by PODA Manager
Conduct written and verbal communications with concerned parties in a professional manner

Staff Training, Development and Engagement

Keep track of staff personal development plans (PDP), and support in implementation of the plans by exploring and sourcing training providers and facilitating the training approval process. Keep up-to-date PDP records.
Play an active role in coordinating, facilitating and contributing in staff engagement activities such as internal events, celebrations, annual retreat, team building, sporting events and so forth.

Others

Work with the best interest of WaterAid and its beneficiaries in mind
Promote importance of value for money as a part of organisational culture
Represent WAN at meetings/forums/workshops when necessary and as advised by the line manager

Person Specification

At least a Bachelor’s Degree in Management or Business Studies/Administration, with specialisation in Human Resource Management (HRM). A Master’s Degree in HRM would be highly desirable
At least three years of full-time work experience in HR operations, preferably with an INGO. Good knowledge of HR life cycle and general processes within the cycle
Excellent skills in organising, planning and prioritising to be able to deliver outputs in a fast-paced work environment
Ability to demonstrate exceptional behavioural qualities such as critical thinking, problem solving, active listening, proactive, and service orientation
High level proficiency in professional writing and communication in English. A professional certificate to demonstrate this skill will be highly advantageous; Fluency in spoken and written Nepali language.
Advanced user-level skills to operate IT tools such as word processing, spreadsheets, PowerPoint, HR information system etc.
Strong interpersonal skills with an ability to work in a multi-cultural setting
Experience in report writing, survey and research activities
Self-motivation, creativity and an ability to perform without close supervision

Applying Procedure

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Apply Before: Apr 22, 2016

About the organization

WaterAid Nepal

NGO / INGO / Development Projects

JM Road 10, Pabitra Tole Nakkhipot

WaterAid is an international non-profit organisation with one goal: to change the world through water. Along with decent toilets and good hygiene, a reliable supply of clean water is essential for health, dignity and a life full of opportunity. Childbirth is safer, children get the chance to grow up healthy and strong. Families thrive and whole communities are better prepared for our changing climate and whatever the future holds. We started out in 1981, when UK water companies created a single organisation dedicated to tackling the global water crisis. Today we work alongside communities worldwide setting up entire systems that deliver clean water, decent toilets and good hygiene for millions. And we get the people, policies and money in place to keep these systems working – and the water flowing for good. So that people have safe, reliable services that last. Our work with communities, partners, allies and supporters has already meant millions of people can shape their future with dignity and confidence.

Our vision is ‘A world where everyone, everywhere has sustainable and safe water, sanitation and hygiene’.

WaterAid has been working in Nepal since 1987. Our work in Nepal spans across all seven provinces. We team up with local partners, technical experts, governments and communities to support the delivery of integrated and inclusive WASH services in hard-to-reach communities, helping to transform lives.

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