Namaste Infotech

Information / Computer / Technology

Front Desk / Admin Officer

Views: 2069|Published on: Nov 06, 2025

Secretarial / Front Office / Data Entry

+1 more

Entry Level

Full Time

Vacancy: 1

Anamnagar,kathmandu|

Experience: Not Required|

Not Disclosed

Job Description

Roles and responsibilities of this job

We are seeking a highly organized, friendly, and professional Front Desk / Admin Officer to be the first point of contact for visitors and clients while providing administrative support to ensure smooth office operations. This position requires excellent communication skills, a customer-focused attitude, and strong organizational abilities.

Key Responsibilities:

1. Front desk Duties:

Greet and welcome visitors, clients, and employees in a courteous and professional manner.
Answer, screen, and forward phone calls, taking messages when necessary.
Maintain and manage the reception area to ensure it is clean, organized, and welcoming.
Receive, sort, and distribute incoming mail and deliveries.
Assist with visitor registration and security check-in procedures.

2. Administrative Support:

Perform general office duties such as filing, photocopying, scanning, and faxing.
Maintain office supplies and ensure inventory levels are adequate, ordering supplies as needed.
Schedule and coordinate appointments, meetings, and travel arrangements.
Assist in preparing reports, presentations, and documents as needed by management or teams.
Provide basic administrative support to various departments, including handling correspondence and emails.

3. Data Entry & Record-Keeping:

Maintain and update internal databases, contact lists, and office records.
Enter and update data into company systems, ensuring accuracy and confidentiality.
Assist with invoicing, processing forms, or other financial documentation as required.

4. Customer Service:

Respond promptly and professionally to inquiries from clients and employees.
Manage customer complaints or concerns, escalating to relevant departments when necessary.
Provide information and support to clients regarding office services, products, or general inquiries.

5. Coordination & Organization:

Assist in organizing company events, meetings, and conferences.
Ensure office equipment is maintained and operational (e.g., printers, phones).
Help with scheduling internal and external meetings, ensuring proper setup and logistics.

6. Compliance & Confidentiality:

Ensure the office operates according to company policies and procedures.
Handle confidential and sensitive information with discretion and professionalism.

Job Specification

Required qualifications for this job

Required Education Level:Under Graduate (Bachelor)

Required Experience:Not Required

Other Specification

Qualifications:

Education: High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
Experience: Previous experience in a receptionist or administrative role is preferred but not required.

Skills:

Excellent verbal and written communication skills.
Strong organizational and time management abilities.
Proficiency in MS Office Suite (Word, Excel, Outlook) and office equipment (fax, copier, phone systems).
Ability to multitask and handle various office duties simultaneously.
Customer service experience and problem-solving skills.
Positive attitude, professional demeanor, and a team player.

Personal Attributes:

Strong attention to detail and accuracy.
Ability to work independently and as part of a team.
Flexible, proactive, and able to adapt to changing tasks and responsibilities.
High level of professionalism and confidentiality.

Working Conditions: Office environment with regular working hours.

Note: Female candidates are highly encouraged to apply

Skills Required

Required skills for this job

Customer Service

Positive Attitude

Excellent Verbal And Written Communication Skills

Polite And Friendly

MS Office Suite

Salary

Offered financial and non-financial compensation for this job

Offered Salary:Not Disclosed

Applying Procedure

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Apply Before: Nov 20, 2025

About the organization

Namaste Infotech

Information / Computer / Technology

Anamnagar - 29, Kathmandu

Namaste Infotech is a leading IT Services partner delivering cloud, network Security, end-to-end IT Solutions, and IT Managed Services to Government, Cross-border, Nonprofit, Health, Public and Private sector organizations since 2010. Our team work hard behind the scenes so the technology issues don't slow down clients depending upon us. Our mission is to help businesses increase productivity and get more out of the information technology. We specialize in solutions that safeguard data and keep operations running smoothly.

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