The Himalayan Innovative Society

NGO / INGO / Development Projects

Finance and Admin Officer

Views: 2824|Published on: Jul 17, 2026|

NGO / INGO / Social work

+1 more

Mid Level

Full Time

Vacancy: 1

Kathmandu (field visits required)|

Experience: More than 1 year|

Not Disclosed

Function: Financial transparency and smooth operation of project ‘Local Government for Children’
Operational Link:
- Finance and Admin Manager
- Project Manager
Period of Service: 5 months starting from 1st August, 2026 (with possibility of extension)
Status: Childaid Network Foundation funded
Based in: Kathmandu (field visits required)
Hierarchical link: Executive Director

Objective:

The Finance and Admin Officer has to maintain financial transparency in the project ‘Local Government for Children’ supported by Child Network Foundation. This role ideally focuses on the development of effective resources for the organization and providing financial and administrative support to colleagues, clients and stakeholders of the organization.

Responsibilities:

(R1) Finance management
(R2) Human Resources
(R3) Administration and Resource Management
(R4) Reporting

(R1) Finance Management

Take care of bookkeeping and administration of invoices and accounting documents in adherence to the GAAP, Nepal Accounting Standards and organizational Finance and Admin Manual.
Manage the bank accounts and cash system.
Complete tasks assigned by the Line Manager.
Complete all banking, tax (TDS deposits and E-TDS reconciliation), and other statutory compliance tasks within the prescribed timelines in accordance with the Government of Nepal's rules, regulations, and applicable laws.
Ability to prepare financial statements for project partners and processing and retention of documents and support in accordance with applicable rules and regulations.
Ability to forecast and preparing budget.
Ensure compliance with regulations for procurement of goods and services and record-keeping.
Support the Line Manager and others with projects and tasks when required

(R2) Human Resources

Assist the senior in recruitment process of human resources.
Supervise and manage the staff attendance and leave registry.
Monitor and report staff performance.
Respond to queries by employees based on the Personnel Policy of the organization.
Look after the health, safety and welfare of all employees and report in any urgency.
Inform employees to abide by the rules and regulations of the organization.
Maintain harmony within administrative team and guide team members under responsibility.
Provide necessary assistance to the operational and hierarchical heads regarding any disputes in the organization.
Suggest the Line Manager for the organizational and employee’s growth.

(R3) Administration and Resource Management

Play a bridging role between the organization and employees
Follow procurement procedure for every procurement complying the government, organizational and donor’s frameworks
Manage office supplies stock and place orders as per requirement with prior approval and within approved budget
Maintain and manage assets/ inventory/field equipment register in office (head office and branch offices) and in transit home.
Organize a filing system for important and confidential organizational documents
Respond to queries by employees and others based on organizational policies
Update office policies as needed.
Oversee logistics and other administrative tasks as required
Contribute to the organization of meetings, conferences, events and actions.
Assist in organization renewal process.
Manage and update organizational website.
Assist team in the proper management of the organizational website ensuring appropriate contents

(R4) Reporting

Prepare and submit weekly, monthly, quarterly, and annual financial reports, including bank and cash transaction summaries and finance updates.
Submit all financial and administrative reports to the Finance and Administration Manager for review prior to submission to donors, ensuring accuracy, completeness, compliance with donor and organizational requirements, and timely submission.
Submit report as per specified templates in compliance to the organizational and donor’s frameworks as well as the government’s policies.
Ensure all necessary information and updates are reflected in the report.
Report any urgent or relevant matters to the operational and hierarchical heads in time.

Working Days and Hours:

The post holder is required to work for 8 hours per day (including lunch time) from 9 am to 5 pm, Monday to Friday being office days, apart from field visits. There are times when THIS works beyond the hours of a normal work day and may require working overtime if necessary. Please refer to the Policies and Procedures Manual for further clarification.

Other preferences: Motorbike/scooter license holder

Basic Salary scale: As per organizational policies
Probationary period: 3 months

Required competences:

Minimum Bachelor’s degree in Management completed.
At least 1 to 2 years of work experience in a similar field.
Strong knowledge of national policies related to finance, tax, VAT and procurement.
Good communication skills in written and spoken Nepali and English
Good knowledge of Basic computer package

Personal qualities required:

Commitment to THIS and its funding partners’ values and principles
Should abide by the Child Protection Policy of THIS and its funding partners
High level of motivation
Integrity and commitment
Loyalty and honesty

Preferred age group: Between 25 to 40

Applying Procedure

Click on Login to Apply to get the email address / external link to apply.

Note: You need to be a registered jobseeker to view the applying email address / external link.

Apply Before: Jul 26, 2026

About the organization

The Himalayan Innovative Society

NGO / INGO / Development Projects

kmc-4, maharajgunj, kathmandu, nepal

The Himalayan Innovative Society (THIS) is a registered non-governmental organization (NGO) registered with the District Administration Office, Kathmandu (Registration No. 459/059/60) and is affiliated with the Social Welfare Council (Affiliation No. 14304). Established in 2003 AD, THIS is dedicated to promoting and protecting the rights of children and their families. Since 2006, THIS has been working closely with the Government of Nepal to facilitate the family reintegration of children rescued from vulnerable, abusive, and illegally operated children's homes across Nepal, led by the National Child Rights Council (NCRC). Through these efforts, we have positively transformed the lives of more than 1200 children by supporting their safe return to family and community-based alternative care. (Our website: https://thisngonepal.org/)

The designated post holders will be responsible for overseeing a three-year project called ‘Families for Children’. This initiative aims to strengthen the child protection system advancing care reform under the support of Hope and Homes for Children, as part of the Catalyzing Care Reform in Nepal project. Families for Children promotes systemic change to ensure that children's rights to family are upheld. It implements alternative care services, focusing on a community-owned foster care model for children in Karnali Province who need special protection and cannot remain with their families for specificreasons, preventing the risks of child institutionalization.