As a company Executive Secretary s/he needs to ensure a company complies with financial and legal requirements, as well as maintaining its high standards of corporate governance. Although not strictly required to provide legal advice, s/he will also need to have a thorough understanding of the laws that affect your areas of work. Furthermore, a key part of the role will be to act as a point of communication between the board of directors and company strategic partners, and to an organization’s executive management.

Responsibilities

• Guide and assist the chairperson and the board to ensure they are operating in accordance with rules and regulations
• Support the chairperson in ensuring the board functions efficiently and effectively
• Facilitate good communication between the board, committees, senior management and non-executive directors, and partners
• Take responsibility for the administration of the company, for example: maintaining statutory books, including registers of members, directors, and secretaries, and shareholders with all their past and present shareholdings, organizing board meetings and annual general meetings (AGMs), preparing agendas and taking minutes
• File necessary documents with Companies House, such as annual tax returns and audit reports
• Inform Companies Registration office and other Government officers of any significant changes to the company’s change in Director, administration or registered address
• Monitor changes in relevant legislation and the regulatory environment and take appropriate action
• Liaise with external regulators and advisers, such as lawyers and auditors
• Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements
• Any other roles directed by the Executive Chairperson and the Board of Directors
• Take responsibility for the HR and health and safety of employees and manage matters related to insurance and property
• Monitor the administration of the company's social security scheme

Applying Procedure:

Interested candidates are requested to send their updated resume to [email protected]

OR,