This position is responsible to work closely with our Managing Director ensuring seamless day-to-day operations, support in administration and logistics.

Key Responsibilities

1. Administrative Support:

• Manage and maintain MD's schedules, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research and compile data for consideration and presentation by MD.

2. Meeting Coordination:

• Coordinate and prepare for meetings, including logistics, agenda, and materials distribution.
• Record, transcribe, translate, prepare and distribute minutes of meetings.
• Ensure follow-up on action items from meetings.

3. Communication Management:

• Serve as the primary point of contact for internal and external interactions on behalf of the MD.
• Screen and direct phone calls, emails, and other inquiries.
• Systematically file visiting cards and keep contacts record for efficient retrieval.

4. Project Management:

• Assist in managing and prioritizing multiple projects and initiatives.
• Coordinate cross-departmental projects and assist in the preparation of reports and presentations.
• Proactively remind of pending tasks and meetings.

5. Confidentiality and Discretion:

• Handle highly confidential and sensitive information with discretion.
• Maintain a high level of integrity and professionalism in all interactions.

6. Office Management:

• Assist in managing office operations, including supplies, equipment, and facilities management.
• Liaise with vendors, service providers, and building management.
• Any other duties appropriate to the post or as assigned by the MD.