Cemat Consultants

Engineering Firms

Executive Assistant to Managing Director (MD)

Views: 2363|Published on: Jan 23, 2025

Secretarial / Front Office / Data Entry

+1 more

Mid Level

Full Time

Vacancy: 1

Bhaktapur|

Experience: More than or equal to 2 years|

NRs. 35,000 - 42,000 Monthly

Job Description

Roles and responsibilities of this job

This position is responsible to work closely with our Managing Director ensuring seamless day-to-day operations, support in administration and logistics.

Key Responsibilities

1. Administrative Support:

Manage and maintain MD's schedules, including scheduling meetings, appointments, and travel arrangements.
Prepare and edit correspondence, communications, presentations, and other documents.
Conduct research and compile data for consideration and presentation by MD.

2. Meeting Coordination:

Coordinate and prepare for meetings, including logistics, agenda, and materials distribution.
Record, transcribe, translate, prepare and distribute minutes of meetings.
Ensure follow-up on action items from meetings.

3. Communication Management:

Serve as the primary point of contact for internal and external interactions on behalf of the MD.
Screen and direct phone calls, emails, and other inquiries.
Systematically file visiting cards and keep contacts record for efficient retrieval.

4. Project Management:

Assist in managing and prioritizing multiple projects and initiatives.
Coordinate cross-departmental projects and assist in the preparation of reports and presentations.
Proactively remind of pending tasks and meetings.

5. Confidentiality and Discretion:

Handle highly confidential and sensitive information with discretion.
Maintain a high level of integrity and professionalism in all interactions.

6. Office Management:

Assist in managing office operations, including supplies, equipment, and facilities management.
Liaise with vendors, service providers, and building management.
Any other duties appropriate to the post or as assigned by the MD.

Job Specification

Required qualifications for this job

Required Education Level:Under Graduate (Bachelor)

Required Experience:More than or equal to 2 years

Other Specification

Bachelor’s degree in Business Administration, Management, or a related field (Master’s preferred).
Proven experience as an Executive Assistant or in a similar role (more than 2 years of experience preferred).
Exceptional organizational and multitasking abilities.
Strong verbal and written communication and interpersonal skills.
Proficiency in MS Office
Ability to work independently under minimal supervision and meet tight deadlines.
High level of integrity, discretion, and confidentiality

Note: Female candidates are highly encouraged to apply.

Skills Required

Required skills for this job

Multitasking

Time Management

Organizational

Attention to Detail

MS Office Suite

Salary

Offered financial and non-financial compensation for this job

Offered Salary:NRs. 35,000 - 42,000 Monthly

Applying Procedure

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Apply Before: Jan 28, 2025

About the organization

Cemat Consultants

Engineering Firms

Hattisar ,Kathmandu

CEMAT Consultants Pvt. Ltd. (engineering consulting wing of our prestigious organization ICTC Pvt.Ltd that carries 50 years legacy in offering value added services to various foreign principals, exploring business opportunities and contributing to the economic growth and sustainable development of the country.) is an engineering consulting firm that has been working for government projects with partnership with international clients and contractor. This company is involved in Design, Design Review, Feasibility Study, Construction Supervision etc of Infrastructure projects in multiple sector including but not limited to Hydro Power, Transport (Road, Bridge, Metro), Water Supply, Irrigation etc.

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