Rotary Overseas

Manpower Recruitment

Documentation Officer

Views: 129|Published on: Aug 25, 2026|

Documentation

+1 more

Mid Level

Full Time

Vacancy: 2

Basundhara-3, Kathmandu|

Experience: More than 3 years|

NRs. 30,000 - 50,000 Monthly

Job Description

Roles and responsibilities of this job

We are seeking a responsible, organized, and detail-oriented Documentation Officer to handle and maintain workers’ recruitment and employment documentation. The Documentation Officer will be responsible for checking passports and personal documents, preparing visa and employment-related documents, maintaining workers’ files, updating information in online systems, and coordinating with clients, workers, and relevant offices.

Key Responsibilities:

Check and verify workers’ passports, identification documents, and other personal documents.
Prepare and organize recruitment-related documents according to client and company requirements.
Create, maintain, and update workers’ files and records in physical and digital formats.
Prepare and coordinate visa, employment contract, insurance, medical, and other required documents.
Scan, print, photocopy, arrange, and properly file documents.
Enter and update workers’ information accurately in online systems, databases, and other relevant platforms.
Coordinate with clients, workers, recruitment teams, and relevant offices regarding documentation requirements.
Follow up on missing, incomplete, or incorrect documents and ensure timely completion.
Ensure all documents are complete, accurate, properly organized, and submitted within the required timeframe.
Maintain proper records of submitted, pending, approved, and completed documents.
Handle workers’ personal documents carefully and maintain strict confidentiality of personal and sensitive information.
Assist the recruitment team with documentation and administrative tasks as required.
Perform other duties related to documentation and recruitment assigned by management.

Job Specification

Required qualifications for this job

Required Education Level:Diploma Certificate

Required Experience:More than 3 years

Other Specification

Bachelor's degree in Business Administration, Information Management, or a related field.
Minimum of 3 years of experience in document management or a similar role.
Strong attention to detail and exceptional organizational skills.
Proficient in document management software and Microsoft Office Suite.
Excellent communication skills, both written and verbal.
A proactive and motivated candidate who thrives in a fast-paced environment.

Join us at Rotary Overseas and contribute to our mission while advancing your professional journey!

Skills Required

Required skills for this job

Work Under Pressure

Recording

Recruitment

Documentation

Filing

MS Office Suite

Salary

Offered financial and non-financial compensation for this job

Offered Salary:NRs. 30,000 - 50,000 Monthly

Applying Procedure

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Apply Before: Sep 09, 2026

About the organization

Rotary Overseas

Manpower Recruitment

Basundhara-3, Kathmandu

Rotary Overseas Pvt. Ltd. established in 2005 A.D., run under the management of well-experienced and professional team, act as a conduit between the organizations and the candidates; its prime objective is to find the right people for the right company at the right time. Whether you are looking for skilled, Semi-skilled or professional can help. We are a principal in sourcing highly qualified personal to work for technologically inspired companies. Our expert consultants pre-screen and evaluate all candidates to make sure they fit your needs. Our success has been based on developing effective working associations. We execute much more than matching people and organizations, we create long term partnerships with clients and our candidates.

Rotary Overseas Pvt. Ltd. is dedicated to uphold the principles of Quality, Industry, Integrity, creativity and professionalism for our clients and our staff. Rotary Overseas Pvt. Ltd. objective is to become the premier international Human Resource Staffing Solutions Provider. We have strong alliances in India, Pakistan, Bangladesh, Philippines, Thailand, Indonesia and part of West and Europe countries. Given the highest level of trust and professionalism, we have built remarkable credibility in recruitments. Moreover, our services does not end in supplying you the right people for your requirements rather we see to it that we exceed to your expectations by providing outstanding services.

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