We are looking for an organized, proactive, and detail-oriented individual to join our team as an Assistant to the CEO & Administrative Coordinator. The successful candidate will provide direct support to the CEO by managing schedules, taking meeting notes, drafting emails, coordinating administrative functions, and ensuring seamless communication and operations within the organization. Strong English proficiency, exceptional typing skills, and advanced knowledge of Microsoft Office tools are essential. The candidate must also be open to traveling as required.

Key Responsibilities:

Executive Assistance:

• Efficiently manage the CEO’s calendar, appointments, and meeting schedules.
• Take comprehensive notes during meetings and prepare minutes for action items and follow-up.
• Draft, proofread, and send emails on behalf of the CEO.
• Follow up on tasks, action items, and correspondence with internal and external stakeholders.

Administrative Support:

• Handle daily administrative duties, including document preparation, filing, and record management.
• Organize and maintain records, reports, and office supplies.
• Coordinate travel logistics for the CEO and other team members.

Communication & Coordination:

• Act as the primary point of contact for the CEO’s office, ensuring professional and effective communication.
• Serve as a liaison between the CEO and both internal teams and external partners.
• Prepare and present summaries, reports, and other documents as necessary.

Technical Proficiency:

• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for creating presentations, reports, and spreadsheets.
• Maintain digital files and support the adoption of tools to improve productivity.

Flexibility & Travel:

• Travel with the CEO for business trips, meetings, and events both within Nepal and internationally.
• Adapt to changing schedules and priorities as needed.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, English, or a related field.
• Fluency in English (both spoken and written) is required.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent typing speed and accuracy.
• Strong organizational skills with the ability to multitask effectively.
• Exceptional attention to detail and ability to prioritize tasks efficiently.
• Professional demeanor with excellent communication and interpersonal skills.
• Willingness to travel as needed for business purposes.

Preferred Experience:

• Previous experience in executive assistance, administrative support, or similar roles.
• Experience handling confidential information and managing high-pressure situations.