Job purpose

The post-holder will work closely with Admin team to provide support in day-to-day general administrative activities that involve a variety of clerical activities.

Core responsibilities:

The core responsibilities of the post-holder (but not limited to) are as follows:

• Front desk management- handling telephone calls; meeting and greeting visitors; providing generic information to staff and outsiders.
• Bookings and management of the meeting hall and internal vehicles.
• Handling incoming and outgoing mails and letters.
• Track staff whereabouts on a daily basis.
• Filing admin related documents and keeping relevant records/database up-to-date.
• Follow up with vendors for timely delivery of goods/services.
• Provide administrative support during events and programmes.

On occasions, the post-holder will-

• Draft letters and other correspondence using standard templates.
• Provide solutions to IT problems reported by staff; this will require frequent interactions with the IT consultant.
• Support Administrative Officer/Assistant in preparing admin reports and other documents.