Kathford College of Engineering and Management

Education - School & Colleges

Administrative Assistant – Procurement and Administration

Views: 83|Published on: Nov 20, 2025

General Mgmt. / Administration / Operations

Mid Level

Full Time

Vacancy: 1

Balkumari, Lalitpur|

Experience: More than 1 year|

Not Disclosed

Job Description

Roles and responsibilities of this job

The Administrative Assistant – Procurement and Administration supports the smooth daily functioning of the college by ensuring efficient procurement processes, proper office administration, and timely coordination with internal units and external suppliers.

Key Responsibilities

A. Procurement & Logistics Management:

Prepare Monthly Procurement Plans.
Collect monthly demand forms (Internal), quotations, comparative charts.
Maintain procurement records and vendor files.
Manage procurements through approval process.
Track purchase orders, deliveries, and GRNs.
Maintain vendor roster and conduct market assessments.
Negotiate pricing and ensure quality.
Ensure vendor compliance with government and institutional requirements.

B. Administrative Support & Office Operations:

Manage office stock and supplies.
Prepare reports on expenses and budgets (Academic/ Club/ College events and activities).
Maintain databases and filing systems.
Respond to staff and student queries.
Update office policies as needed.
Assist with event arrangements.
Support event in the organization.

C. Facility & Utility Operation Support:

Support the operations of physical facilities and utilities.
Coordinate repairs, maintenance, and services.
Ensure smooth functioning of housekeeping, security, cafeteria, and labs.

D. Coordination &Compliance:

Coordinate with Finance, Academic Depts, library, Outreach, Exam
Ensure transparency and compliance in procurement.
Support audits by providing required documentation.

E. Reporting & Documentation:

Submit reports to Supervisor.
Maintain procurement logs, inventory ledgers, and documentation.
Support semester review and planning.

Job Specification

Required qualifications for this job

Required Education Level:Under Graduate (Bachelor)

Required Experience:More than 1 year

Other Specification

Bachelor’s degree in Management, Business Administration, Finance or a related field (preferred).
Strong organizational and time-management skills.
Good communication and negotiation abilities.
Proficiency in MS Office (Word, Excel, Sheets).
Ability to coordinate with multiple departments and manage tasks efficiently.
Prior experience in procurement or logistics and event management is an added advantage.

Skills Required

Required skills for this job

Negotiation

Work Under Pressure

Time Management

Organisation Skills

MS Office Suite

Salary

Offered financial and non-financial compensation for this job

Offered Salary:Not Disclosed

Applying Procedure

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About the organization

Kathford College of Engineering and Management

Education - School & Colleges

Lalitpur, Nepal

Kathford International College of Engineering and Management was founded in 2003 AD with a vision to lead and inculcate transformative education culture in Nepal. We aim to provide students with the teaching and learning environment stimulating their curiosity and enabling them to turn their aspiration into a lasting basis for success, social impact and continuous learning.

A home of over 1500 students, Kathford offers the most sought-after academic programs in Engineering (Civil, Computer, and Electronics Communication and Information), Management (BBA and BBM) and Information Technologies (BSc. CSIT, BCA) in affiliation with Tribhuvan University, Nepal.

Kathford’s academic strategy emphasizes on equipping students with knowledge, skills and values articulated by the University curriculum goal so that they excel in the workplace and society. Top of this, our strong alumni base, who have turned into organization leaders or managers, market leaders and entrepreneurs, and scholars, firmly puts Kathford at the forefront as the best place to study in Nepal.

More Jobs from this Organization

Faculty - Department of IT

Kathford College of Engineering and Management

Not Disclosed

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15 days left

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