Administrative Assistant- will play a key role in the operations of the office by undertaking general administration, front desk duty and human resources tasks.

The position reports directly to the Chief Executive Officer.

Responsibilities:

• Reception and Office Management
• Perform Communication and Correspondence duty; Receive/make phone calls, send/take messages and emails along with front desk management as needed
• Assist with photocopying, printing, scanning and filing as needed
• Assist with typing of documents in Nepali and English  
• Manage filing systems; such as record management and recording office maintenance, kitchen and office supply expenditures, emergency items, drinking water
• Maintain Vendor/Contractor Contact List, Office Database, Office Log Books (Registry/Entry of mails, Dispatch Records and Visitors Log Book etc.).
• Support with regular procurement of stationery, office supplies, cleaning items and Kitchen items as required 
• Maintain personnel files, leave records and others personnel administration
• Other duties as required

Administration and Human Resources Management

• File and track project purchase requests and supporting documentation along with the recurring tracker
• Visit different BFIs as per necessary
• Assist with photocopying, printing, filing as needed, primarily as related to non- confidential financial record keeping
• Process payments for vendor invoices and monitor payments/follow up as needed with bank 
• Visit bank for deposit/withdraw and other office related work
• Support Accountant in handling documents and others as needed
• Assist in Human Resources Management (Managing Employees’ Personal Files, Leave Records, Attendance and Hand over/Take over Records)
• Any other official duties as assigned by senior staff