Position: Admin Assistant
Reporting to: Admin Officer
Key Working Areas (Scope): Administration Management, Logistics Management, Inventory Management, efficient Operation Management, Procurement Management, Vendor Management
Status: Full Time
Department: Administrative Department
Location: Sanepa, Lalitpur
Purpose of Job: Provide excellent administrative services to admin manager and other departments as required.

Key Job Responsibilities:

• To provide administration support to manager and other department as required.
• Proper inspection of office environment, work flow, forms, supplies, equipment, and procedures relating to filing, record keeping, and parking.
• Ensure proper communication with the all the departments regarding administrative work.
• Proper recording of budget for existing expenditures, equipment and materials.
• Assisting supervisor for quality control issues.
• Constantly checking and updating the list of stocks availability.
• Updating the records of orders from departments and suppliers to the departmental head.
• Assist in implementing inventory control on all activities related to warehouse operation, shipping/ receiving.
• Perform daily physical cycle counts of available stocks and convey department head if any stocks are unavailable.
• Updating accurate database ensuring proper track of inventory and ordering supplies.
• Proper maintenance of office facility and materials.
• Monitoring proper usage of items and equipment.
• Prepare purchase orders and send order requests to suppliers/departments.
• Maintain good relationship with external personnel/vendors/suppliers.
• Prepare and forward invoices to department head.
• Monitor vendor management database on a daily basis.
• Update vendor list and reports to the department head.
• Work as a messenger in delivering the services as required by the standard of the company.
• Deal with incoming calls and emails.
• Other relevant tasks that may be required.