Job Outline

The Admin and Procurement Officer (APO) facilitates the smooth operation of the LRBSU by ensuring all necessary procurement is carried out in an efficient and timely manner. S/he will also be a member of the procurement committee. The APO will report to Construction Supervision and Contract Management Manager (CSCMM) in relation to technical tasks of procurement and closely coordinate with AHRM in relation to office assets/inventory and auction related tasks. 

Main Tasks & Responsibilities
The APO will perform the following tasks, but not limited to;

1. Procurement Management

• Carryout procurement planning periodically as per existing Operational Manual (OM), in coordination with Procurement Committee.
• Prepare procurement plan for Yearly Plan of Operation (YPO), in coordination with the Planning and Monitoring Specialist
• Maintain supplier's roster and prepare standing list.
• Perform procurement management of all works, goods and services as per OM.
• Draft and prepare bidding documents/ proposal documents / contracts.
• Ensure proper documentation for all type of procurements as per OM.
• Manage international procurement/trade (import/export) and communicate/ coordinate for tax exemption procedure.
• Coordinate with finance section, prepare payment request and expedite payments for all types of procurements.
• Prepare reports for the logistic support to DOLI, Provinces and others logistics
• Liaison with Custom offices, GoN offices, Ministries and Departments regarding procurement related issues.

2. Insurance Management and others 

• Assist in procurement of insurance service required for the office.
  
• Ensure the insurance status of all types of fixed asset, vehicles and other inventories and follow up the all the insurance claims.
• Carry out any other task as and when necessary for the office.

3. Auction and scrap process

• Initiate and process for auction and scrap of inventories and maintain proper records in compliance with Operation Manual
  

Note: While uploading a document in Training Certificate, you need to upload training related with procurement and administration if you do not have any training certificate then you can upload you academic transcript.