1. Supervise the order processing:

• Receiving the procurement request and control the logistic part 
• Integrate the procurement request validated in the procurement follow up
• Diffuse the update procurement follow up at capital level and to all the base for their feedback
• Prepare the purchase order for the direct purchase and the order under framework contract.
• Prepare the Assessment Table and submit it for validation
• Integrate the update of the base in your procurement flow up
• Ensure the delivery to the requester and to the base with proper documentation. 

2. Supervise the purchasing unit in the capital:

• Supervise the updating of the mission’s price catalogue
• Make procurement if necessary
• Make sure the framework contract procedure are respected
• Guarantee the quality-price ratio of purchases 
• Ensure that the ACF purchasing procedures are respected.
• Manage the rehabilitation work done (quality and effectiveness)

3. Contract Management:

• Identify and implement cost savings opportunities for existing large and/or key contracts. Accomplish a gradual reduction of overall supply chain spending for supplier products and services within the base Level 
• Lead negotiations for strategic and large supplier contracts for the procurement of information technology related software, hardware and services.  Negotiating favourable pricing, contractual terms & conditions and manage contracts
• Monitor financial health of key suppliers and alert management of potential threats to key supplier viability by filling Saving Track Report
• Developing and nurturing relationships with key suppliers

4. Payment/Invoice Processing:

• Process Vendor’s Invoices by monitoring discount opportunities
• Coordinates purchasing details with supplier  including pricing revisions, order cancellation and invoice discrepancies
• Oversee the payments and controls expenses by receiving, processing, verifying, and all reconciling invoices;
• Reconciles processed work by verifying entries and comparing system reports to balances;
• Resolving Supplier purchase order, contract, invoice, or payment discrepancies and documentation; 

5. Coordinate with base and logistics team:

• Draw up a supply and unit work plan;
• Support in drawing up project procurement plan;
• Provide technical procurement support to the bases.
• Coordinate the supply function to ensure appropriate receiving and order requirement fulfilment from suppliers and markets;
• Coordinate with bases and fleet Managers to ensures safe and timely delivery and accurate receipt of ordered materials;
• Support Stock and Fleet Manager to ensure Inventory Controls mechanisms are operational with record keeping and full audit trail standard.

Contract Type        : Fixed Term Contract
Contract End Date      : December 31, 2016
Gross Salary per month    :NPR 52636 plus (accommodation allowance which depends on localized/delocalized staff, transportation allowance, provident fund benefit and festival bonus)

VACANCY REF: ACFLOGKTMSO

TO APPLY:

Interested Nepali applicants with suitable skills are requested to submit an application letter, updated CV with two referees through email: [email protected] by 1st June 2016. The Vacancy Reference must be mentioned in the subject otherwise the application will be disqualified. Only shortlisted candidates will be contacted for further process. Applications will proceed as soon as we receive. ACF Nepal reserves the right to reject any or all applicants and ACF provides equal opportunities for all candidates.

Applications will proceed immediately after qualified applications are identified, even before meeting the deadlines. Telephone enquiries will not be entertained.