GRADE: 5
TEAM/PROGRAMME: Global Fund     
LOCATION: National Centre for AIDS and STD Control (NCASC), Kathmandu
POST TYPE: National Fixed Term
Child Safeguarding: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

ROLE PURPOSE: 

Save the Children is the leading independent organization for children. We save children’s lives; we fight for their rights; we help them fulfill their potential. We work together, with our partners from civil societies and government, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. We reached approximately two million populations and invested over 29 million US dollars in 2012 to reach more children than ever before, through programs in Health, Nutrition, Education, Protection and Child Rights and Governance, Livelihood, HIV and AIDS, and Humanitarian crises.

Under the direct supervision of the SCM Coordinator and guidance from focal person of Logistics Unit of NCASC, the store Officer is responsible for contribution to an adequate and proper management of national HIV and AIDS commodity warehouse in accordance with PSM plan and quality assurance policy of the Global Fund, and supply chain management guidelines of the Government of Nepal.

KEY AREAS OF ACCOUNTABILITY:

• Contribute to the quantification and forecasting of HIV commodities, and the preparation and review of PSM plans.
• Carry out daily warehouse operations and activities, including the receipt, storage, safety and distribution of the commodities, and the maintenance of inventory according to reference manual of national HIV logistics system.
• Prepare standard operating procedures (SOPs) of warehouse operations and ensure the implementation of the SOPs,
• Ensure that the commodities are sorted and labelled properly, and arranged neatly for the implementation of FIFO or FEFO systems as necessary and the generation of zero waste. Organize floor space for its optimum utilization.
• Liaise with NCASC and relevant stakeholders to ensure supply of appropriate drugs and kits in appropriate formulations and strength. 
• Manage a depletion plan and short expiry tracking to ensure minimal write offs.
• Prepare a transportation plan for proper and timely distribution of the commodities to all service delivery sites.
• Ensure that the commodities for distribution are packaged properly so that there is no quality deterioration during their transportation until they are received at their destinations
• Maintain records of all warehouse transactions [in hard or soft copies, or in electronic database as required] and ensure their accuracy, and contribute to necessary reporting. Inventory accuracy is very important for optimal inventory management.
• Review all transactions on a daily basis and ensure a three‐way match between stock on hand, stock book and online inventory management system.
• Initiate and adhere to periodic stock taking (daily cycle counts, bimonthly, quarterly & annually)
• Carry out reconciliation among data from cycle count, put away, and returns from service delivery sites, so as to adhere to a highest level of inventory accuracy.
• Ensure that expired/ unusable commodities are disposed as per guidelines, and documentation of such disposals is maintained properly.
• Prepare necessary letters and correspondences for smooth operation of the Logistics Unit.
• Ensure that all necessary documents of logistics unit are filed and archived properly.
• Undertake any other assignments as requested by supervisor. 

SKILLS AND BEHAVIOURS (Our Values in Practice):
Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

QUALIFICATIONS, SKILLS AND EXPERIENCE:

Education: Bachelor’s degree in Management, Pharmacy or other related field(s), Master’s degree in management is preferred

Work experience: At least 3 years experience in warehouse management of medicines and health commodities including ensuring quality & safety compliance of the stocks

Skills:

• Excellent oral and written (both Nepali & English) communication skills
• Numeracy, and analytical ability
• Action oriented individual with good planning and problem solving skills 
• Well organized in work and documentation
• Attention to details
• IT skills, particularly data management and spreadsheet 
• Interpersonal and coordination skills, and orientation towards teamwork 
• Where necessary, physical ability to undertake heavy lifting and organizing duties within the store