The Senior Finance and Compliance Manager takes responsibility in managing day-to-day finance and administration function of the organization that would include project budget plans, account keeping, reporting, conducting financial analysis and facilitating internal and external audits and day to day running of the project. S/he must ensure proper compliance of the contract and prevailing relevant laws of Nepal. S/he will be responsible for the following:

Responsibilities and Tasks:

• Establish all field accounting and procurement operations and ensure that Louis Berger policies and procedures are implemented in strict adherence to USAID regulations & corporate guidelines
• Coordinate with and assist partner and other subcontractors on project related financial management concerns
• Manage the project’s cash operations to ensure the timely and effective transfer of financial resources between Louis Berger operations and Nepal office in support of project activities
• Oversee the development of inventory controls and procedures for field operations, and ensure the compliance by all offices
• Respond to Louis Berger home office on requests associated with internal and external audits; working with the project team to provide necessary documentations to comply with audit and financial review requirements
• Prepare financial reports as required by the project and Louis Berger corporate management
• Monthly closing of Field Cash Report (FCR) and reconciliation of daily cash disbursement Excel spreadsheet
• Review employees’/partners’/consultants’ expense reports for completeness and accuracy and ensure proper completion of approved forms and templates with all required support document and receipts, and supervisor’s signature
• In coordination with the Home Office, provide the project management with regular updates to budgets, expenditures, Value for Money Plan and burn rate
• Interact with project staff and consultants as needed to help facilitate project deliverables
• Custodian of issued Purchase Orders to include assigning of numbers, gathering of signatures, tracking of status, and maintaining a permanent file for reference
• Serve as contact person with landlords regarding lease agreements and interaction with project expatriate as needed to help facilitate housing requirements
• Provide remote and on-site oversight and support to field staff and consultants as and when needed
• Serve as contact person in handling visa request for project expatriates and consultants
• Handle travel arrangement, including airfare, transportation, lodging and travel advances
• Handle project training and events arrangement, including airfare, transportation, lodging, meals
• Conduct new employee orientation
• Handle the monthly local national payroll to include worksheet, pay slips, and timesheets and the physical distribution of local national salary to ensure privacy and orderly process
• Monitor and claim VAT on periodic basis by working closely with USAID
• Payment and deduction of CIT/ provident fund and tax on sources; keep track of CIT/provident fund and tax details; provide copy of tax deposit receipt of IRO to vendors/landlord as per their request
• Coordinate with local banks for opening new bank account for staff and banking transactions
• Keep records of staff employment documents such as contracts and contract amendment, TORs and job descriptions, promotions, transfers, performance reviews, terminations, and employee statistics for reporting purposes.
• Undertake periodic field visits
• Report to the Deputy Chief of Party and assume other management tasks determined by him / her

Selection requirements:

• Very good command of English and Nepali
• Master’s degree or equivalent in Business Administration, Finance/Accounting
• S/he must have five years’ prior experience working on international development projects (preferably USAID) in the area of financial management and compliance.
• S/he should be conversant with all prevailing relevant laws of Nepal.
• Have experience of administration
• Have strong analytical & quantitative skills 
• Have a strong command of IT Office Tools
• Have good communication skills
• Demonstrate that you work in teams
• Ability to work under pressure and adhere to deadlines
• Ability to manage change

TO APPLY:

Please sent your updated CV with two references and an application cover letter, expected salary describing your competency and experience that meet the position to [email protected] by 5:00 pm September 30, 2016. Please mention name of the position title that you are applying in the subject of your email.        

Only short listed candidates will be invited for interview. Telephone enquires will not be entertained.