Roles: 

• Payroll Management 
• Monthly VAT Reports
• Monthly TDS reports 
• Petty Cash Management 
• Daily Accounting Transactions 

Responsibilities:

Payroll Management: 

• As per the approved attendance record, prepare Monthly Salary Sheet, generate voucher in Empower Software, and prepare payment advice
• Forward the approved payment advice for drawing the Cheques and generate payment voucher in Accounting System
• Submit two Personnel Salary Sheet and Cheque to the Bank and receive the receipt
• Receipt will be attached to printed payment voucher and file

Provident & CIT Fund: 

• Confirm the Provident and CIT fund from the salary sheet individually, generate the payable voucher in Empower program, prepare payment advice and approve
•  Draw the Cheque as per payment advice. Generate payment voucher in the Accounting System
•  Draw the Cheque as per payment advice. Generate payment voucher in the Accounting System
• Receive receipt from Bank, attach to PF and CIT sheet and payment voucher

Procedures for Provident & CIT Loan Payment: 

Monthly VAT Report: 

Purchase & Sales Register: 

• Collect purchase bills, make entry into the Purchase Register from each branch and generate payable and payment vouchers, attach the photocopy bill on each voucher and file original bills separately
• Collect the sales bills, verify the sales registers with System monthly production report with size base
• Calculate the VAT amount each month
• Collect the sales bills raised from each Branch; verify the sales registers of each Branch with system monthly production report with size base
•  Enter the transaction in the Sales Ledger and Accounting System, confirm the 13 % VAT amount from the total sales amount, and reduce the VAT amount shown in the Purchase Ledger
• Fill the IRO Form with full details of Sales, VAT and Purchase, VAT amount; create the account of the parties having one Lac and above transaction
• Prepare and approve the payment advice and generate the voucher into Accounting System, forward the payment advice
• Fill the Bank voucher in concern IR Office's account and deposit the VAT amount and file VAT verification

Monthly TDS Report: 

• Collect party bills; generate the payable voucher of monthly TDS deduction in the Accounting System, prepare payment advice
• Draw Cheque as per approved payment advice, generate payment voucher into the Accounting System
•  Deposit the Cheque amount in concern IR Office account through Bank voucher and receive copy of voucher as receipt
•  Submit the TDS details in to IRO Office, make verifying, print-out the verified Form File properly

Petty Cash Management: 

• Balance the minimum limit of cash, operate under request and purchase demand and submit the bills and re balance the cash

Request Form System: 

• Accept the approved Cash Request Application, generate voucher in Accounting system, make payment, attach vouchers to payment receipt and File accordingly

Purchase Demand Form System: 

• Collect the approved Purchase Demand Form from the concern staff, make payment, collect the bills of purchased goods and generate the vouchers in the Accounting Program, clear the dues, attach the approved Demand Form, voucher bills and file

Daily Accounting Transactions: Perform jobs mentioned below in his own initiation and factory (HDPL). 

Journal Voucher: 

• Receive the expenses and bills with supporting documents (parties, staffs and others) and entry into the Entry register and forward to the Administration for verification the documents
•  Verified documents will be forwarded to concern Dy. manager and Manager respectively
• Receive back the verified documents and generate the Journal Voucher into the Accounting System
• Print out the Journal Vouchers and attach all the supporting documents and file chronologically

Party Reconciliation: 

• Reconcile all the party accounts and company accounts

Bank Reconciliation:

• To reconcile the Bank Statement and Company Bank Ledger

Collection of Cheques and Cash: 

• Collect the Cash and Cheques dues from the parties, fill the Bank voucher and deposit to the company Bank account, receive Bank voucher and prepare company receipt against the cash and Cheques amount and provide to concern parties. Generate the receive voucher as per the Bank voucher and company receipt, attach to the company receipt and Bank voucher and file

Debit and Credit Notes: 

• To check and final the transaction between the parties and claims and prepare the details of Debit & Credit notes and issue to the parties 

Perform other tasks as assigned