Section in the organisation chart: Finance Contracts and Audit Section

Next Hierarchical superior(who to report to): Reporting to the Head of Finance, Contracts and Audit Section

Working hours: Full time, from Monday to Friday (Saturday, Sunday non-working weekend), 37.5 per week, office hours from 9h00 to 17h00. 

Job objective: Operational and administrative support for finance, contracts and audit section.

Main Tasks:     

• To draft notes, letters and minutes for the section.
• To receive and register incoming mail, as well as to process outgoing communications.
• To ensure coordination with the other sections, the Headquarters or other parties.
• To assure systematic distribution of documents, internal notes and section-related correspondence.
• To send and follow up invitations to events and to schedule appointments for the section.
• To receive and screen incoming phone calls.
• To maintain an organised filing system for the section, assuring easy retrieval of pertinent documents.
• To organise the logistics for missions and meetings for the section.
• To follow internal procedures as instructed by the head of section.
• To use internal IT tools as instructed by the head of section (training will be provided).
• To undertake any other assignments that may be required by the head of section, in view of the efficient functioning of the organisation.

 
Personal skills: Ability to work alone and/or in a team. 

Specific physical requirements (if any): Office work, long term sitting infront of a PC, etc.    

Project Term: 2 months with possibility of extension