Purpose of the position:

To coordinate with all the official corresponding activities by providing the supplemental administrative supports as well within and outside the organization/vendor and sales whenever needed.

Reporting to: CEO

Department: Outbound

Responsibilities and Duties:

The corresponding executive is responsible for:

• Reading incoming correspondence to ascertain nature of writers' concerns and to determine disposition of correspondence.
  
• Corresponding with inquiries and responding to them accordingly as per the guidance by Director of Head
  
• Reviewing correspondence for format and typographical accuracy, assemble the information into a prescribed form with the correct number of copies, and submit it to an authorized official for signature
  
• Making arrangements for flights, insurance, accommodation, tours and activities
  
• Providing general and specific advice about different travel destinations
  
• Drawing up complicated travel itineraries and ensuring that all the needs of the customers are met and being responsible for out bond packages
  
• Responsible for the managing weekly events
  
• Advising the customer about travel issues including required documentation and financial matters, such as appropriate exchange rates
  
• Advising clients on travel arrangements like visas and passports
  
• Planning and advertising different promotions
  
• Using a booking system to secure holidays
  
• Typing acknowledgment letters to persons sending correspondence
  
• Dealing with payments like collecting and processing payments and forward to finance department
  
• Route correspondence to other departments for reply as per situation, if needed
  
• Keeping clients up to date with any changes and making alternative arrangements for customers who have their trips interrupted by unforeseen issues
  
• Maintaining coordination & good communication with guests and various departments
  
• Preparation of various competitive itineraries and performing general administrative tasks
  
• Coordinating MD/Department of head /CEO
  
• Provide trainings and necessary classes to the co-workers regarding the specific jobs
  
• Follow up of the tasks provided to the co-workers
  
• Developing the mechanism to promote websites and social Medias
  
• Content writing for blogs and social Medias
  
• Promoting social media as per the market competition
  
• Maintain files and control records to show correspondence activities
  
• Visiting occasionally to the corporate offices with seniors for the promotional works
  
• Developing different IPs to connect business in international circles
  
• Organising sales visits
  
• Demonstrating and presenting products
  
• Attending trade exhibitions, conferences and meetings
  
• Establishing new business
  
• Reviewing sales performance
  
• Negotiating contracts and packages
  
• Any others specified by the Management
  

Applying Procedure:

Interested candidates are required to send their updated Resume at [email protected]

OR,