Under the supervision of the Finance and Administration Officer, in tight coordination with the Chief of Party:

• Prepare the monthly project financial reports to be submitted to the Finance and Administration Officer and to the Chief of Party
  
• Collaborate to prepare monthly fund requests to be submitted to the Finance and Administration Officer and to the Chief of Party
  

Position specific objectives and tasks:

Objective 1: Manage the assigned project bookkeeping/accountancy

Under the supervision of the Finance and Administration Officer, in tight coordination with the Chief of Party:

• Manage the assigned project accounting records and the accounting supporting documents
  
• Support to prepare cheques and withdraw money from the bank
  
• Support the management of the cash expenditures flow
  
• Control bank movements versus bank statements
  
• Ensure that bank statements of ASIA and Implementing Partners are collected from the banks each month
  
• Ensure that bank accounts are reconciled and reported to the Finance and Administration Officer each month
  
• Prepare monthly bank and cash reconciliation statements
  
• Follow up bank transfers from ASIA bank accounts to Implementing Partners bank accounts
  
• Check the vouchers for advances made and request missing documents from advance requesters
  
• Check and ensure the eligibility of accounting documents and determine missing documents
  
• Check and ensure that all expenditures of projects are in accordance with ASIA’s and Donors’ procedures
  
• Check payments to ensure that all transactions are booked to the correct budget lines
  
• Codify the documents and register the cash movements in the proper Accounting Sheet
  
• Organize the timely receipt of monthly accountancy and then register it in the Accounting Sheet
  
• Check whether accounting codes, project codes, budget lines, titles and entries are in line with the projects managed by ASIA’s Office
  
• Register all accounting movements
  
• Close and send timely monthly accountancy to the Finance and Administration Officer
  
• File original invoices and other accounting supporting documents as per ASIA’s archiving procedures
  
• Implement and follow ASIA’s financial procedures;
  
• Check partners’ financial reports and supporting documents when working with implementing partners
  
• Control the local partner expenditure (based on their contracts / budgets)
  
• Support partner’s administrators if necessary
  

Objective 2: Check compliance with purchasing procedures 

Under the supervision of the Finance and Administration Officer, in tight coordination with the Chief of Party:

• Ensure documentation relating to payments are duly approved by the CR in accordance with ASIA’s and Donors’ procurement procedures
  
• Comply with purchasing procedures when remitting advances
  
• Inform the Chief of Party, Program Manager and Logistician of purchasing procedures and of data required on the invoices
  
• Ensure that funds are available before making any expense;
  
• Ensure that the financial side of procurement contracts is in line with ASIA’ and donors’ procedures

Objective 3: Carry out the monthly treasury forecast

• Under the supervision of the Finance and Administration Officer, in tight coordination with the Chief of Party:
  
• Ensure reviewed and updated petty cash and keep up-to-date records
  
• Prepare the monthly cash forecast;
  
• Maintain a continuous supervision of the cash flow

Note:

•  Monthly Gross Salary : 50,000 – 55,000 NPR
  
•  Position length:7 months