Job Level : SB 3 Peg I

Eligibility: Completed Certificate level education in finance, public health, population, economics, demography and/or other related social sciences is required. Five years of relevant experience in programme and administration. Experience in social sector/ programme development/ research assistance would be an asset. Knowledge of computer and office software packages (MS Word, Excel and Power Point etc.). Excellent written and communication skills in both Nepali and English.

1.    Organizational Location and Job Purpose

Under the direct supervision of the Regional Development Coordinator, the Programme Assistant delivers quality programme support services to internal and external clients, following all relevant rules, regulations processes and procedures. S/He is client and results-oriented in service of the country programme.  

S/He also applies established systems and procedures and assists in the creation of substantive knowledge by compiling, synthesizing and analyzing information relevant to population and development, reproductive health and gender issue. 

2.  Major Activities/Expected Results

Programme support

• Assists in the coordination of programme/project planning and preparation of annual work plans;
• Compiles, summarizes, and presents basic information/data on specific programmes/project and related topics/ issues; 
• Participates in the preparation of annual and quarterly project work plans, and arranges for relevant work planning meetings within the office and with counterparts;
• Facilitates preparation of project review meetings, drafts minutes of meetings and provides any other necessary logistical support to such activities;

Financial support

• Prepares budget revisions based on approved work plans and justifications, and monitors project budgetary commitments;
• Generates the required financial reports in a timely manner;
• Checks and examines various project financial reports for accuracy and consistency against approved budgets;   
• Follows up with implementation partners for the timely submission of FACE.

Information Management support

• Maintains various matrices of information and status of programme implementation
• Identifies relevant programme technical updates and bulletins and disseminates within the programme team. 

Administrative support

• Ensures that all official documents are prepared and kept in the project files for retrieval and archiving; 
• Facilitates project activities, or relevant missions, by arranging meeting schedules, coordinating logistical support, collecting reference documents, and maintaining records;
• Prepares necessary documentation, minutes of meetings and notes to file for relevant transactions (e.g. grant agreements, services contracts);
• Drafts routine project related correspondence;   
• Provides information to missions, visitors and other counterparts requesting.

3.   Work Relations

The Programme Assistant maintains collaborative relationships with all programme and project staff at the Sub Office. Internal contacts include the Programme Officers, the District Officers, the CO’s programme/ technical team, and the CO’s administrative management team.

The Programme Assistant provides back up support to the Administrative Finance Associate in the Sub Office. 

4.   Job Requirements

Education:  

• Completed Certificate level education in finance, public health, population, economics, demography and/ or other related social sciences is required. 

Knowledge and Experience: 

• Five years of relevant experience in programme and administrative
• Experience in social sector/programme development/research assistance would be an asset
• Knowledge on results based management
• Working in team
• Time management and multi-tasking ability
• Knowledge of asset management 
• Knowledge of financial management
• Proven skills in communication and writing
• Ability to express clearly and concisely ideas and concepts in written and oral form
• Excellent knowledge of computer systems and applications (Word, Excel and PowerPoint)

Required Competencies: 

Values:

• Exemplifying integrity
• Demonstrating commitment to UNFPA and the UN system
• Embracing cultural diversity
• Embracing change

Core Competencies:

• Achieving results
• Being accountable
• Developing and applying professional expertise/ business acumen
• Thinking analytically and strategically
• Working in teams/ managing ourselves and our relationship
• Communicating for impact

Functional Skill Set:

• Advocacy/ Advancing a policy-oriented agenda
• Leveraging the resources of national governments and partners/ building strategic alliances and partnerships
• Delivering results-based programmes
• Internal and external communication and advocacy for results mobilization

Languages: 

• Fluency in English and Nepali is required.

UNFPA offers an attractive compensation package commensurate with the level of the position. The package includes competitive salary and health insurance.Applications received after the deadline will not be accepted. UNFPA will only respond to applicants in whom we have further interest.