TITLE: Program Finance Associate
UNIT: Nepal Office
REPORTS TO: Program Finance Officer& Program Manager (CSM)
LOCATION: Butwal and Janakpur (one each)
SUPERVISES: N/A

1. SUMMARY OF RESPONSIBILITIES

The program finance associate at The Asia Foundation (the Foundation) provincial office will be managing assigned donor portfolio(s), including compliance with the Foundation and donor policies, rules and regulations, financial record keeping, and program cash flow for assigned portfolio(s). This position also monitors the financial management of grantees under the portfolio.

2. RELATIONSHIPS

Internal

Contact with all staff within the Foundation’s Kathmandu and provincial offices

External

Contact with donors, grantees, independent contractors, and banks 

3. REQUIREMENTS

Experience

Two years of financial management experience, preferably with an international development organization.

Education

Bachelor’s degree in management, commerce,or accounting.

Other

Advanced computer skills, especially familiarity with MS Word and Excel. Good interpersonal, and written,and verbal communication skills.  Experience in the financial management of USAID agreements is desirable.

4. JOB DUTIES AND RESPONSIBILITIES

• Assist in conducting Due Diligence of grantees and preparing the report.
• Review grantee budgets for accuracy and reasonableness. Prepare Letters of Grants, amending Letters of Grants,and Contracts.
• Review grantee budgets and verify Grantee Financial Reporting and Certification (TAF-209).
• Review the financial report and inspect all bills and vouchers for accuracy and completeness and prepare desk review report.Resolve outstanding issues on TAF-209s.
  
• Assist in updating Sub award Management System (SMS) and Procurement Management System (PROMS) in a timely manner and review grant files for complete documentation. Conduct PIMS and EPLS checks on grantees and vendors.
• Review and monitor spending projection for CSM project. Analyze and manage cash flow for CSM project  
• Prepare and review monthly Request for Payment (RFP) for grantees and vendors.
• Communicate with Finance department on weekly funds request, banking, and payment issues.
• Conduct regular field visits/office site visits to partner organizations to inspect financial control systems and verify bills and vouchers and prepare reports for corrective measures.
• Coordinate with Program Finance Officer in preparing and submitting VAT reports to USAID for reimbursement from the IRD office on a periodic basis.
• Work closely with Program Finance Officer and Provincial Program Manager
• Any other task assigned by supervisor.