The Program Associate is responsible to support the program staff in all administrative and logistics matters of EpiC Nepal project as well as FHI 360 Nepal. S/he will work jointly with the program and administrative staff for planning and organization of the events/ meetings, workshop/trainings, logistics and travel arrangement of project staff.

Key Responsibilities

• Provide administrative and logistic support to the project for organizing internal and external events, meetings, workshops and trainings. 
• Prepare Procurement Requisitions and Purchase Orders to obtain necessary signatures and approvals ensuring adherence to FHI 360 Nepal procurement policy.
• Process Expense Authorization (EA) of project staff and visitors. Arrange hotel reservation, airline ticketing, vehicle rental and assist in travel as per FHI 360 travel policy.
• Manage project inventory including preparation of inventory report as per donor requirement.
• Liaise with external organizations to arrange meetings, workshops and other events as appropriate.
• Liaise with administrative staff within FHI 360 for any project specific plans and activities.
• Support Human Resource Associate/Manager on project specific recruitment process of local staff.
• Support Human Resource Associate/Manager in preparing contractual agreements for the consultants in coordination with program staff.
• Provide timely support for management of office building operations (e.g. electricity, drinking water, communications, maintenance and repair of office equipment, furniture, etc.).
• Deliver any other tasks as requested by the program/ technical team.
• Perform other duties as assigned by the supervisor.

Requirements:

• Bachelor's degree in business administration or social sciences or any relevant field with one year of relevant work experience or Intermediate degree with three to five years of relevant work experience.
• Experience in planning, coordination, communication, and collaboration with multiple teams, scheduling, and executing office- and program-related activities and events.
• Experience in working effectively across various teams within the project and organization, and building and sustaining positive working relationships with NGOs, private sectors, government and other stakeholders.
• Proactive in managing multiple tasks, managing and working in virtual work environment, and flexible and open for managing time for working with different teams in different time zones as needed. 
• Excellent interpersonal, organizational, communication, team building and management, and problem-solving skills. 
• Excellent oral and written English and Nepali including documentation skills.