Grade: 5

Location: Country Office

Team/Programme: Emergency Response

Type of Contract: Short Term 

child safeguarding: Level 2- Either the role holder will have access to personal data about children and/or young people as part of their work

BRIEF POSITION DESCRIPTION
The purpose of this position is to execute procurement process for emergency response in effective and efficient way. This includes coordination with vendor, program requester, store/warehouse and other stakeholder on execution of procurement process, delivery of goods and services as required. In addition, monitoring and providing technical support on procurement to field offices

MAIN RESPONSIBILITIES

• Manage and execute procurement of goods and services required for the organization following the guiding principles “Best Value for Money, Transparency, Accountability, Equal and Fair competition”
• Assists Logistics Manager on development of procurement plan and execution as per the plan.
• Process and prepare request for quotation, bid analysis, purchase order and other document related to procurement including tracking of purchase status. 
• Ensure procurement of goods is in high quality, timely and cost effective adhering to established policy of the organization.
• Carry out market survey twice a year basis for regular items and analyze the price trend over the period and report to Logistics Manager
• Ensure logistics/procurement policies including donors requirements are followed all the time and pay attention for making zero non-compliances.
• Update and develop qualified vendor list and monitor maintain record on performance of the vendor
• Develops and maintains an effective working relationship with vendors/suppliers.
• Monitor and visit suppliers premises time to time to ensure child safeguarding policy, fraud policy and report Logistics and procurement manager on quarterly basis
• Carry out monitoring of procurement made by partner organization under Central Region in coordination with RPM and prepare report on quarterly basis
• Educate and orient procurement policy and procedure to partner organization under Central Region in coordination with RPM
• Provide technical support to regional offices on procurement process and other logistics requirement.
• Coordinate with other department heads, program managers in relation to procurement and timely delivery of goods and services. 
• Work in emergency as part of SCI dual mandate
• Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

QUALIFICATIONS & EXPERIENCE

• Bachelor in relevant discipline with 3 years of experience in relevant field