Procurement Officer

Job Title: Officer - Procurement

Job Summary

The incumbent is responsible to receive the quotation/offers, and/or compare and analyze, and assist the Procurement Manager in the preparation for evaluation of offers. Also needs to monitor and keep a record, of the PR and PO raised for the procurement of goods/services. The position process purchasing transactions for equipment, materials, supplies, capital goods, operational goods and services. Assist Procurement Manager to achieve the set goals of Procurement unit.

Department: Operations
Location: Head Office- Kathmandu
Reports To: Manager – Admin and Procurement
Level / Grade:  4 

Key Responsibilities

• Procurement Process  Process /Issue and check Purchase Requisition, Purchase Orders, Invoices for all the materials that require the approval of Procurement Manager an.
• Initiate the purchase process of any goods/ services after receiving approved purchase requisition and ensure that the process completes within the time frame provisioned in the procurement policy.
• Assist Procurement Manager in developing bid documents, contracts for national and international tenders
• Get the Purchase Orders approved from the finance and submit it to the Manager – Procurement and Director - Operations for final approval
• Depending upon nature/volume/amount involved
• Procurement Officer as per the approved purchase requisition shall process the order and receive the quotation and submit it to the Procurement Manager
• Procurement Officer shall receive the offers, compare and analyze and recommend to the Procurement Manager
• Officer shall receive the offers and assist the Procurement Manager in the preparation for evaluation of offers
• Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements
• Administer contract performance that includes delivery, receipt, warranty, damage and insurance.
• Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements.

Vendors Management

• Prepare and maintain purchasing records, reports and price lists and submit it to supervisors on a monthly basis.
• Follow up and negotiate with vendors and suppliers for the purchase of product /materials timely.
• Keep vendors list up-to-date at any point of time
• Maintain filing of documents generated during different bid opening to finalization process.
• Review contracts validity and inform procurement manager for needful renewal action.

Legal and Statutory Compliance

• Follow all the procedures, guidelines and mandate laid down in the donor agreement and Procurement policy while performing the activities related to procurement
• Keep in consideration the legal requirements of Nepal while performing the procurement activities
• Liaison with the concerned departments of the Government of Nepal and Health Officials for issues related with procurement and its legal matters where necessary.

Additional Responsibilities

• Any other responsibility as maybe assigned by the supervisor

Qualification and Experience

Minimum Qualification: Bachelor’s in Business Administration or equivalent degree

Minimum Experience: 2 years of experience in procurement in national/international procurement.

Only shortlisted candidates will be contacted for further steps in recruitment.