Core Responsibilities and Tasks:
Operational Management:
- Oversee database and paper file management for administration, procurement, logistics resources documents; including legal records and important documents required for compliance.
- Oversight of the monitoring, controlling and arrangement of vehicles as per need.
- Oversight of all office equipment, furniture, and buildings as a whole.
- Oversight of procurements and logistics.
- Coordinating with FAD in updating organization fix assets/equipment list.
- Supporting orientation program for newly joined employees in coordination with departmental heads and PD/CD.
- Preparing TOR/contracts paper/agreements as required by the organization in coordination with PD/CD
- Contributing to regular operational policy development in coordination with PD/CD
- Liaising and communicating with Board of Directors, in coordination with PD, to ensure the smooth and effective running of the operations of the organization.
- Ensure all policies and procedures are effectively communicated to and followed by staff teams.
- Ensure all contracts and business transactions/relationships are transparent and in compliance with Nepali law, donor requirements, and UON policies.
- Work closely with INGO staff and any relevant external staff for expatriate visas and work permits.
- Maintain service contracts and overall contract management;
- Liaise with finance to ensure compliance and payment schedules;
- Work closely with finance compliance to mitigate fraud, conflict of interest and legal ramifications on UON activities;
Government and Donor Compliance:
- Liaison with government stakeholders in and outside Kathmandu valley for organization’s registration renewal process, evaluation, agreements or any documentations,
- Ensuring external representation of the organization in government organization;
- Representation vis-à- vis district authorities: Participate in technical and sectoral meetings to ensure visibility amongst local stakeholders, authorities, and partners.
- Maintenance of reporting timelines for all relevant authorities (i.e. government and donor)
- Responsible for awareness and implementation of new policies, laws or government acts that are relevant to the organization’s operations
- Liaise with local government officials, and other international agencies, local NGOs and civil society organizations, local leaders and other community members to foster coordination and ensure support for and acceptance of UON activities.
Human Resources:
- Coordinating with Finance and Admin Department (FAD) in keeping personnel files up- to-date (attendance, leave, misconducts, allowances and other personal detail).
- Managing or keeping track of Staff contract’s expiry dates conducting employee’s performance appraisal every year in coordination with respective supervisors and PD.
- Assisting in staff recruitment and selection process.
Other responsibilities:
- Working under the direct supervision of PD and INGO CD;
- Work closely with program and finance teams to deliver successful programs while demonstrating excellent stewardship of donor funds and compliance with UON, government and donor regulations;
- Any other responsibility as deemed necessary by the organization.
Salary: 26,657/month + 500rps/month for education allowance + insurance + gratuity payment + pro-rata Dashain bonus.
TO APPLY:
Interested and suitable candidates are encouraged to submit their application stating how his/her experience match the requirements of the position as specified above along with CV to the following email address: [email protected]. Preference will be given to competent female,
Dalits and people from marginalized communities. Only short-listed candidates will be notified for the selection process.
OR,