Job title : Office Runner 
Location : Anandaban Hospital 
Job Family : Administration 
Reports To : Hospital Administrator 
Working hours:  8:30 am – 4:00 pm 

Overall purpose of Job

The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Key tasks and responsibilities 

• Provide general administrative and clerical support including mailing, scanning, faxing and copying to management.
• Deal with all the custom exemption related works related works related to government office regarding imported goods for the hospital service.
• Coordinate the assigned job related to SWC, government office, NGO office, partner organization and other stakeholders.
• Deal with all the official registration work of hospital vehicles/renewal/tax clearance/insurance as assigned by the hospital authorities. 
• Involve in account department like; bank deposit, withdrawn, bank statement acquires and other.
• Collect detail, information and quotation from different vendors and suppliers.
• Bills drop and payment collection.
• Able to involve various utilities payment & collection activities. Like; electricity, water, telephone etc
• Report immediately if any incident take place.
• Report to the authorities about the assigned task of the day and its progress.
• Maintain log book of the vehicle being used. 
• Dealing with queries or requests from the visitors and employees. 
• Coordinating the maintenance and repair of office equipment. 
• Assisting other administrative staff in wide range of office duties. 
• Collecting and distributing couriers or parcels among employees and opening and sorting emails. 
• Cooperating with office staff to maintain proper interaction and a friendly environment within the office. 
• Make sure the office premise is clean. Maintain office filing and storage systems
• Ensure office equipment is properly maintained and serviced.
• Assist with event planning and implementation.
• Prepare documents, process mail and answer telephone.
• Deliver and collect stock in various department.
• Maintain trusting relationships with suppliers, customers and colleagues.
• Perform receptionist duties when needed.
• Any other job assigned by the line manager. 

Any special working conditions

• Valid Driving license of 2 Wheeler , 4 Wheeler Preferred.

Person Specification 

• +2 in Management of any field with 1 years of Working experience.
• Experience in clerical activities is an added advantage
• Should be honest, respectful, and trustworthy.
• Working knowledge of office equipment
• Excellent organizational and time management skills
• Excellent written and verbal communication skills