About the job

Job Description:

We are seeking an organized and proactive Office Manager to oversee our administrative operations and ensure our office runs smoothly. The ideal candidate will be a detail-oriented individual who can effectively multitask and prioritize tasks in a fast-paced environment. As the Office Manager, you will play a crucial role in maintaining office efficiency and fostering a positive work environment.

Responsibilities:

Administrative Management:

• Supervise administrative staff and allocate responsibilities to ensure maximum productivity.
• Manage office supplies inventory and place orders as necessary.
• Oversee office budget and expenses, ensuring cost-effectiveness.

Facilities Management:

• Coordinate maintenance of office facilities and equipment, including IT infrastructure.
• Address any issues related to office space and liaise with building management.

Operational Support:

• Manage schedules and deadlines for various office projects and initiatives.
• Handle incoming and outgoing correspondence and maintain filing systems.
• Coordinate travel arrangements and accommodations for staff as needed.

Human Resources Support:

• Assist with recruiting and onboarding new employees.
• Maintain employee records and update HR databases.
• Coordinate employee events and team-building activities.

Communication and Coordination:

• Serve as the point of contact between executives, employees, and external stakeholders.
• Schedule meetings and appointments and manage calendars.
• Prepare reports and presentations for internal and external meetings.

Requirements:

• Proven experience as an Office Manager or similar administrative role.
• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Proficiency in MS Office and office management software (e.g., ERP systems).
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and problem-solving skills.
• Bachelor’s degree in Business Administration or relevant field preferred.

Benefits:

• Competitive salary and benefits package.
• Opportunity to work in a dynamic and supportive environment.
• Professional development opportunities.