Flextecs Nepal

Information / Computer / Technology

Admin Officer

Views: 83|Published on: Dec 17, 2025

General Mgmt. / Administration / Operations

+1 more

Mid Level

Full Time

Vacancy: 1

Jwagal Kupondole, Lalitpur|

Experience: More than 1 year|

Not Disclosed

Job Description

Roles and responsibilities of this job

Department: Administration
Reports To: Admin & Logistics Manager

Position Overview

The Admin Officer ensures smooth operational functioning of the office by managing procurement, overseeing repair and maintenance, and supporting daily administrative tasks. The role also includes ensuring timely and accurate reporting from the Admin Team while maintaining its alignment with FlexTecs’ operational standards.

Key Responsibilities

A. Procurement & Vendor Coordination

Manage end-to-end procurement of office supplies, equipment, furniture, IT materials, and service requirements.
Collect quotations, negotiate pricing, and prepare comparative statements based on company policy.
Maintain purchase records, GRNs, vendor databases, and procurement documentation.
Coordinate with Finance for billing, invoicing, and payment processing.
Ensure compliance with budget and purchasing guidelines.

Repair, Maintenance & Facility Support

Oversee repair and maintenance of office infrastructure (electrical, plumbing, furniture, equipment).
Manage AMC vendors, service providers, and ensure timely maintenance schedules.
Coordinate seating arrangements, shifting, and office readiness based on occupancy plans.
Monitor utility consumption and ensure timely servicing of ACs, generators, and other equipment.
Ensure office cleanliness, hygiene, and readiness through coordination with housekeeping teams.

Reporting & Administrative Operations

Collect daily, weekly, and monthly reports from Admin Assistants and support staff.
Prepare consolidated reports on procurement, stock levels, maintenance activities, and visitor logs.
Maintain records of asset distribution, office keys, ID cards, stationery, and inventory lists.
Support logistics for meetings, trainings, events, and office-wide arrangements.

Compliance & Safety Support

Support workplace safety, emergency equipment checks, and compliance with building requirements.
Coordinate with HR for onboarding facilities such as desk readiness, access cards, and kits.

Job Specification

Required qualifications for this job

Required Education Level:Under Graduate (Bachelor)

Required Experience:More than 1 year

Other Specification

Bachelor’s degree in Management, Administration, or related field (preferred).
1–2 years of experience in admin or operations role
Strong negotiation, coordination, and vendor management skills.
Good communication and reporting skills.
Ability to multitask and handle operational challenges proactively.
Strong organizational discipline and attention to detail.
Good Excel Skills

Core Competencies

Reliability & accountability
Planning & prioritization
Problem solving
Vendor and stakeholder coordination
Professional conduct

Skills Required

Required skills for this job

Multitasking

Reporting

Planning

Vendor Management

MS Excel

Salary

Offered financial and non-financial compensation for this job

Offered Salary:Not Disclosed

Applying Procedure

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Apply Before: Jan 01, 2026

About the organization

Flextecs Nepal

Information / Computer / Technology

Jwagal, Patan, Central Development Region, Nepal

FlexTecs Nepal Pvt. Ltd offers technology tools and services to retail clients worldwide. With offices in USA, UK and Nepal, FlexTecs helps clients go Green by providing document digitizing, workflow, web-based forms processing, email capture, fax integration and much more.

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Flextecs Nepal