Position No.: 1
Location: Kathmandu, Nepal
Division: International Health (IHD)
Contract: Strengthening Systems for Better Health
Supervisor: Administrative Assistant

Under the supervision of the Administrative Assistant, the Office Assistant provides a wide range of administrative and maintenance support to project office operations.

Specific duties and responsibilities include the following:

• Assists with document production, general photocopying, collation and binding of project reports and training materials.
• Processes mail, courier, and other packages both incoming to, and outgoing from, the office. Delivers and picks up documents within the office.
• May purchase kitchen and bathroom supplies, cleaning materials, and other miscellaneous office products from petty cash funds and provides prompt reports to the Petty Cash Manager.
• Prepare order lists of cleaning supplies, beverages, special office supplies, as necessary when stocks run short. Obtains petty cash advance, purchases necessary supplies, and reports expenses promptly.
• Assists in loading and unloading of the workshop materials when functions take place outside the office.
• Assists in the preparation of office workshops in terms of the arrangement of set up of the meeting room, stationary and flipcharts.
• Performs routine maintenance chores around the office, as appropriate

Qualification requirements include the following:

• Secondary School completion (desired), plus at least 1 year of working in an office setting.
• Experience in office assistance or other relevant work desirable.
• Excellent interpersonal communication skills and excellent organization skills.
• Ability to assess problems and develop solutions.
• Knowledge and experience with basic Windows software is desirable.