About the job

Position Summary:

The HR Administrative Officer is responsible for ensuring compliance with all company policies, as well as local, state, and federal regulations. This role focuses on maintaining accurate documentation, managing employee records, and ensuring that all HR processes adhere to legal standards.

Key Responsibilities:

1. Compliance Management:

• Ensure the company complies with all relevant employment laws and regulations.
• Keep up-to-date with changes in labor laws and update company policies accordingly.
• Conduct regular audits of HR policies and procedures to ensure compliance.
• Assist in the development and implementation of HR compliance policies and procedures.
• Liaise with legal advisors to address any compliance-related issues.

2. Documentation and Records Management:

• Maintain accurate and up-to-date employee records.
• Ensure all HR documentation, including contracts, employee files, and performance records, are properly filed and maintained.
• Oversee the documentation of disciplinary actions and employee grievances.
• Manage the documentation process for new hires, including onboarding paperwork and employment contracts.
• Ensure confidentiality and security of all employee records and sensitive information.

3. HR Processes and Administration:

• Assist in the recruitment process by preparing job descriptions, posting job ads, and screening candidates.
• Support the HR team with employee onboarding, orientation, and training.
• Manage leave requests, timekeeping, and attendance records.
• Coordinate employee exit processes, including exit interviews and final settlements.
• Assist with payroll administration and benefits management as needed.

4. Training and Development:

• Assist in organizing compliance training programs for employees.
• Maintain training records and ensure that all employees complete required training modules.
• Support the HR team in identifying training needs and developing training materials.

5. Reporting and Analysis:

• Prepare regular reports on HR metrics, including compliance status, employee turnover, and training completion.
• Analyze data to identify trends and areas for improvement in HR processes.
• Provide recommendations to enhance compliance and documentation practices.

6. Employee Relations:

• Act as a point of contact for employees regarding HR policies and procedures.
• Assist in resolving employee issues and conflicts in a fair and consistent manner.
• Promote a positive and compliant workplace culture

 Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• At least 3-5 years of experience in an HR administrative role, with a focus on compliance and documentation.
• Strong knowledge of employment laws and regulations.
• Excellent organizational and record-keeping skills.
• Attention to detail and ability to maintain high levels of accuracy.
• Strong communication and interpersonal skills.
• Proficiency in HR software and Microsoft Office Suite.
• Experience with HRIS systems.