Duty Station:

• Kathmandu mostly with some travel to Eastern Nepal as needed
  

Responsibilities:

HR Related:

• Coordinate with Co-Directors, Legal Advisor and Administrative staff to develop contracts, policies, and guidelines for KTK-BELT staff and local partners
  
• Coordinate recruitment and interview process for potential applicants based on experience, skills and academic qualifications
  
• Provide general day-to-day HR support across as part of the human resource function
  
• Ensure an unbiased and procedural execution of the recruitment process
  
• Manage and maintain contracts, personnel files and other employee information
  
• Implement a thorough and rigorous induction and orientation program for new employees
  
• Post job ads and organizing resumes & job applications and schedule job interviews & assisting in interview process
  
• Update and maintaining employee benefits, employment status, and similar records
  
• Liaise with retirement fund organization and managing employee benefit system
  
• Facilitate employees to get their retirement fund after their termination
  
• Record keeping of leave records of employees (Casual leave, sick leave and others)
  
• Processing payroll, which includes ensuring vacation and sick time are tracked in the system
  
• Facilitate resolutions to any payroll errors and answering payroll question
  
• Maintain records related to grievances, performance reviews and disciplinary actions
  
• Perform file audits to ensure that all required employee documentation is collected and maintained
  
• Perform payroll/benefit-related reconciliations
  
• Handle staff insurance matters and deal with insurance company for claim process of employees
  
• Complete termination paperwork and provide exit letter and experience letter
  

Administrative Officer:

• Serve as liaison with finance and accounting on diverse issues, including project planning and budgeting, expense management, external funding, event planning and human resources paperwork
  
• Ensure transactions are properly recorded and entered into a computerized accounting system 
  
• Co-ordinate the daily operations and management of KTK-BELT KTM office. Perform day to-day administrative tasks as directed by the executive team
  
• Maintain a monthly and weekly calendar outlining meetings and appointments, and make necessary travel arrangements, manage the business calendar for team members
  
• Establish and maintain office files and company documents, both physically and virtually; make recommendations for better information management practices and tools in a free and open source software environment
  
• Prepare meeting materials; formalize agendas, and record and share minutes to promote exchange of actionable information and timely decision-making
  
• Ensure management of online files and the appropriate filing of the electronic and hard copies of the financial documents and reports

Qualification & Experience:

• Minimum Bachelor degree in Management or Human Resource or Business Administration or related field from recognized university
• Must have at least 2 years of experience in related field working at Officer Position
• Should have sound knowledge of Labour Act 2074, Labour Rules and Social Security Act
• Excellent analytical, problem-solving and research skills
• Excellent communication, organization and counseling skills
• Ability to work collaboratively in multi-person teams
• Computer fluency a must including Microsoft Word, Excel, and other software 
• Knowledge of liaison work in government organizations will be an added qualification

Note:

• Applications must be received by February 5, 2019. The position will be filled by March 1st
• The first month will be a trial period with a possibility for extension