Finance Officer

Maintains records and statements:

• Work on the Organizational Management System (OMS) finance system
• Prepares and examines accounting records, financial statements and submits it to the Executive Director to confirm procedural standard;
• Ensure all the financial documents are properly filed and recorded.
• Reconcile all bank accounts monthly to ensure cash balances agree with book balances.
• Maintain and handle petty cash
• Disburse cash and cheques; ensure proper security of cash, both in the safe and in transit.
• Make accounts receivable, payable and bank statement reconciliation documents.
• Settlements of all the program expenses

Administer salary in a timely and accurate manner

• Prepare salary sheets and salary disbursement to staffs after appropriate procedures as required.
• Maintain Staff time sheet and provide salary based only on Time Sheet verification Process salaries and maintain required records including salary packaging records.
• Calculate employee salaries, deductions and contributions.
• Banking Transactions.

Procurement and Office Management

• Assist in procurement of office assets and office management in coordination with the administration assistant.
• Follow all the procurement process as per organizations and Nepal Government rule.
• Prepare documents for field staff travel and other allowances, provide fund as approved.
• Maintain evidence to all activities performed. Including MOU with parties that LOOM engages with, minutes for decisions made that affect the organization's financial aspect.

Maintain tax payments

• Duly pay taxes on monthly order and other staff and institutional requirements.
• Work with the administration to clear year-end SWC Registration/Audit, Tax clearance certification and Annual Taxation.
• Timely deposit & file return of TDS as per the Income Tax Act of Nepal
• Monthly calculation and payment of Social Security Fund(SSF) and Citizen Investment Trust(CIT), Provident Fund(PF) 

Budgeting and Reporting

• Prepare financial plans, budgeting, ensure timely and accurate financial reporting as per the organizational and donor’s requirements, proper documentation, monitoring, periodic reporting, handling project & financial year audit.
• Prepare a quarterly and annually finance report and submit it to Executive Director
• Maintain a budget vs. expenditure based on the projects and programs.