Duty Station: Dharan, Koshi Tappu, Dhankuta, Kathmandu 
Contract Duration: 1 year (Renewable) 
Positions: 4 

Scope of Work 

The Finance Officer/s will work directly under the supervision and instruction of the Chairperson of respective organizations and be based in eastern Nepal. S/he also works closely with the donor organization’s Country Director, Finance Coordinator/s and Program Coordinators, and other staff to ensure smooth and risk-free financial operation. S/he helps develop financial plans, quarterly and annual budgets, maintains accounts for different programs/grants to ensure donor compliance and best practices, prepares monthly, quarterly and annual financial statements according to the donor and GoN requirements, conducts internal audits and works with external auditors for conducting annual statutory audits. The major responsibilities to be taken has been comprehensively included as follows but these are not limited s/he should work on need basis as well. 

Responsibilities Related to Accounting: 

• Overall financial planning, monitoring and coordination of all of the organization's activities. 
• Develop a long-term accounting system for organization that is sustainable, transparent, efficient, user-friendly, useful for audits and reporting, and compliant with all national and international laws. 
• Submit the fund request form to request the budget transfers to the donor organization. 
• Ensure financial records are up-to-date with the latest transactions in accounting software.
• Checking of tally (or other software) vouchers on a monthly basis along with the daily bookkeeping work. 
• Ensure management of online files and appropriate filling of electronic and hard copies of the financial documents & report. 
• Organize a statutory audit annually in accordance with rules of GoN within 3 months of fiscal year end. 
• Hiring auditor and drafting of engagement letter. 
• Facilitate inspection of all financial documents. 
• Monitor and ensure expenditure of project funding made in accordance with the allocated budget and approved by the designated supervisor. 
• Alert Board Members regarding any financial irregularities. 
• Verify all bills and invoices including supporting documents against the approved activities and submit for approval before vetting of payments. 
• Provide quarterly reporting to the donor organization with supporting documents. 
• Manage banking transactions related to the project, including preparing bank transfer requests, submitting them to the bank and monitoring transfers. 
• Preparing bank reconciliation statements on a monthly or bi-monthly basis based on volume of transactions.
• Reconcile all balance sheet accounts and maintain records on file. 
• Compliance with TDS payment, E-TDS filing and tax return filling in accordance with Income Tax Act 2058 of GoN. 
• Monitor and ensure expenditure of project funding made in accordance with the allocated budget and approved by the designated supervisor. 
• Verify all bills and invoices including supporting documents against the approved activities and submit for approval before vetting of payments. 
• Maintain an inventory file to support purchases of all equipment/assets on a quarterly basis with physical verification. 
• Institutionalize and implement internal auditing practice for organization and local partner organizations. 
• Assist in the drafting minute of the organization. 
• Train and monitor existing Accounting Officer/s and build their capacity to enhance organizational strengths. 

Responsibilities Related to Human Resource Management: 

• Record Keeping leave requests of staff. 
• Draft staff, consultant, contracts, TORs, and other related documents. 
• Coordinate insurances including staff medical and accidental, property and asset. 
• Review staff performance and schedule appraisals. 
• Notify staff regarding safety and security issues, holidays, pandemics, bands.
• Alert Board Members on the ending of contracts/ insurances and other staff related issues. 
• Monitor progress reports and staff working hours. 
• Yearly labor audit within six months of fiscal year end. 
• Assist in new hire interviews. 
• Posting and recruiting on merojobs.com, local newspapers, and other job portals. 
• Assist in proper induction for new employees. 
• Follow proper procedure for obtaining quotations from contractors and other consultants. 
• Ensure proper drafting of HR policies with compliance with labor laws and the GoN. 
• Preparing documents for procurement including BOQ, PRF, Quotation, Bidding document, Note to  file, Minutes, CBA, PO/contract, Good received note. Negotiation with vendor, Procurement of goods & Services, prepare monthly procurement tracker and storing hard copy & soft copy of the document in server. 

Responsibilities Relating to Legal & Government Relations: 

• Ensure proper engagement with SWC in collaboration with KTK-BELT and other partners.
• Develop a comprehensive government relations calendar for organizations and field sub-partners in coordination with Program Coordinator/s. 
• Coordinate with Program Coordinators for MPAC meetings and social audits. 
• Drafting and communicating financial policies and regulations, if needed.

Key Qualification & Experience 

• Masters or equivalent degree in Accounting, Finance, Business Studies or any other related field a must. 
• 2+ years of prior experience in finance, accounting, and administrative work mandatory. 
• Experience in the NGO sector would be an advantage. 

Special Skills and Competence 

• Fluent in English and Nepali communication in writing and speaking. Knowledge of Nepali typing skills is an advantage. 
• Good computer literacy including familiarity with MS-Excel, MS-Word and other accounting related software is essential. 
• Motivated to be a proactive team player and willingness to work in diverse working environments. 
• Flexible and well organized, hands-on mentality. 
• Highest degree of personal integrity. 
• Highly professional with strong interpersonal skills. 
• Highest degree of gender and caste sensitivity is a must. 

Remuneration: Negotiable/commensurate with relevant skills and experience 

Timing: 

• The deadline is 31st August, 2022. The initial contract shall be for three months on a probationary/trial basis, extendable upon satisfactory performance for further period. This position is to be filled ASAP