Department/Location: Operations Department/COMPANY Office 
Report to: 

Direct Line Supervision: Operations Head 
2nd Line Supervision: 
Inter Line Supervision: Board of Directors 

Collaboration with: 

Internal: All Staff & BoDs 
External: Members, Investors/Promoters, Vendors, Market Representatives & Other Stakeholders 

Overall responsibilities: 

This position is responsible for managing the Finance, Logistics & Procurement functions of the company. 

Specific Role and Responsibilities: 

Finance Functions: 

• Assisting in the preparation of the annual budgets of the company. 
• Managing records and receipts of financial transactions of the company. 
• Reconciling daily, monthly, and yearly transactions of the company. 
• Preparing financial statements (Balance sheets, P&L Accounts, BRS, Cash Flow Statements, Vendor & Clients Receivables & Payables Statements, Income & Expenditure Status, etc. and responsible to endorse the reports with SMT and BODs as required. 
• Present the financial progress of the company with management staff and BODs monthly, quarterly, semi-annually, and yearly. 
• Processing invoices & other supporting documents for approval and ensuring timely cheque distribution. 
• Developing an in-depth knowledge of organizational products and the process of payment. 
• Resolve financial disputes raised by the customer service and sales teams. 
• Being a key point of contact for other departments on financial and accounting matters. 
• Supporting the management team and BODs regarding various auditing. 
• Ensure value for money for every monetary transaction of the company.
• Proficient in local law & tax act of GoN especially on taxation rate and ensuring timely deposition of deducted tax and getting ETDS verification in a timely manner. 
• Regularly monitor and follow up on the due payments of members/clients. 

Logistics Functions: 

• Ensure efficient and effective transport system management for the smooth running of the program by maintaining the fleet in good condition by adhering to transport maintenance guidelines and servicing schedules. 
• Proper logistics management of material purchased. 
• Process supply/procurement requests in a transparent, efficient, and timely manner. 
• Assist in selecting appropriate suppliers and contractors to promote good procurement practices with regard to sustainability, ethical purchasing standards, and cost. 
• Receive, review and distribute orders and reconcile or resolve order discrepancies with supplies. 
• Ensure that all procurements are done with due approval of the company Procurement Committee, where applicable and procurement procedures are strictly followed and ensure proper storage and delivery of supplies and maintenance of stock records at relevant locations. 
• Ensure maintenance of up-to-date stock records and submission of monthly stock reports. 
• Develop appropriate physical inventory count procedures with a strong accent on control and separation of fixed assets and assist annual 2 times physical inventory count. 

Procurement Functions: 

• Identify vendors for office construction, utilities, furniture, equipment, programmatic supplies, and other necessary office services in accordance with company procurement procedures.
• Execute procurement tasks for all procuring goods and services (hotel, vehicles, airline tickets, etc.). 
• Receive, review and process incoming requests ensuring sufficient clarity on specifications given for goods and services. Confirm any other relevant information from requestors and seek recommendations from authorized persons/BODs. 
• Coordinate and ensure that the related purchases are reviewed and approved in accordance with the purchase authorization matrix. 
• Maintain records of all transactions, ensuring that an efficient filing system for records of all quotations, procurement process, copies of records of expenditure, receiving reports, receipts, etc. are kept accountable and easily available to the line manager. 
• Coordinate and monitor the delivery of ordered goods/services and ensure through established procedures that all received goods/services are in accordance with the terms and specifications. Furthermore, ensure quality and opportune delivery of purchased goods/services. 
• Responsible for company property control and inventory management; keeps records of controlled and managed equipment in the company's system. 
• Responsible for proper recording of the company office assets. 
• Responsible for asset disposal management as appropriate.