To work closely with Finance and HR Officer on day to day management of financial/Administrative matters of CARDSN/OXFAM Partnership Humanitarian Assistance Program, and to ensure that CARDSN maintain a high standard of budget, accounting and financial controls.

Reporting Lines:
Post holder reports to: Finance & HR Officer/Program Coordinator
Staff reporting to this post: N/A
Budget responsibility: N/A

Key Responsibilities:

• Must gain required knowledge on organization’s vision, mission, objective, policies, principles, norms, rules/regulations, working modalities as well as clear understanding of the project specific concept, process and other requirements of the relevant project within maximum 2 months of the appointment
  
• Prepare and review payment vouchers to ensure all compliances, ensures local and national legal requirement relating to tax
  
• Prepare and forward for approval of financial transactions – to include verification of payment requests and float liquidations, cash and cheque preparation, and release of payments
  
• Raising cash voucher for all the transactions ensuring the correct account codes
  
• Handling the office cash transactions and ensuring the safety of cash
  
• Support to prepare monthly, quarterly and annual financial reports to be submitted to the management/Oxfam 
  
• Provide support Finance and HR Officer in managing funds and financial and accounting system
  
• Support for  timely maintenance of books of account and effective internal control system practicing in place 
  
• Support to prepare the budget variance on monthly/quarterly basis
  
• Reviews payment vouchers to ensure all compliances, ensure local and national legal requirements relating to tax, review payroll of project staff for all adjustments and accuracy
  
• Follow up all advances are recorded and settled in time
  
• Maintain the proper and systematic filing system of all the financial supporting and other related documents
  
• Undertakes whatever other tasks may be necessary for the smooth running of the project as directed by Finance and HR Officer
  
• Working as acting  to Finance  Officer  when &  where necessary
  
•  Maintain and update personal files for all staff and ensure minimum standards are met (contracts, staff's personal information, leave etc)
  
• Maintain records of absence including annual leave and sick leave, leave balances etc 
  
• Support the Finance and HR Officer to prepare long list of potential candidates, prepare recruitment schedules; developing and maintaining a database of candidates, coordinate written tests and interviews
  
• Ensure that all documentation is completed before a contract is issued to staff (e.g. references, offer letter, conflict of interest etc.).
  
• Ensure that all HR forms are updated, stored and properly communicated to all staff and advise them on what form to use and how to use it (PF, CIT, Bank A/c)
  

Skills and Competence:

• Bachelor’s degree in Management specializing in financial management
  
• Experience in financial transaction processing/data handling and with demonstrable attention to details, numeracy skills and accounting ability
  
• Experience with using excels spreadsheet and word processing packages and other account reporting tools
  
• Previous work experience in an NGO environment and in basic HR functions/administration skills is an advantage
  
• Flexible and able to prioritize own workload, to take initiative, work independently and meet deadlines
  
• Good interpersonal skills and communication skills, the ability to relate to people of all backgrounds and the ability to work as part of a team
  
• Strong customer/client service orientation.
  
• Knowledge and experience of efficient internal office communications, including an efficient filing system
  
• Experience in computerized finance and information systems and procedures
  
• Ability to work under pressure within the office, and prioritize routine and ad hoc tasks
  
• Good verbal and written communication skills
  
• Gender awareness, gender sensitivity
  

We are committed to ensuring diversity and gender equality within our organization.

Note: Applicants should clearly mention the applied position and program in the email subject. All email applications without clearly mentioned position will be disqualified.