The Finance and Administration Manager will be responsible for the following overarching tasks:    

• Establish all field accounting and procurement operations and ensure that Louis Berger policies and procedures are implemented in strict adherence to DFID regulations & corporate guidelines.
• Coordinate with and assist partner and other subcontractors on project related financial management concerns.
• Ensure that all field offices follow established procedures and guidelines in order to facilitate the conduct of any financial audit.
• Manage the project’s field cash operations to ensure the timely and effective transfer of financial resources between Louis Berger operations and Nepal field offices in support of project activities.
• Oversee the development of inventory controls and procedures for field operations, and ensure the compliance by all offices.
• Respond to Louis Berger home office on requests associated with internal and external audits; working with the project team to provide necessary documentations to comply with audit and financial review requirements.
• Prepare financial reports as required by the project and Louis Berger corporate management.
• Monthly closing of Field Cash Report (FCR) and reconciliation of daily cash disbursement Excel spreadsheet.
• Review employee expense reports for completeness and accuracy and ensure proper completion of approved forms and templates with all required support document and receipts, and supervisor’s signature.
• In coordination with the Home Office, provide the project management with regular updates to budgets, expenditures, Value for Money Plan and burn rate to. 
• Interact with project staff as needed to help facilitate project deliverables.
• Custodian of issued Purchase Orders to include assigning of numbers, gathering of signatures, tracking of status, and maintaining a permanent file for reference.
• Serve as contact person with Landlords regarding lease agreements and interaction with project expatriate as needed to help facilitate housing requirements.
• Provide remote and on-site oversight and support to field staff in satellite offices as and when needed
• Serve as contact person in handling visa request for project expatriates and consultants.
• Handle travel arrangement, including airfare, transportation, lodging and travel advances.
• Handle project training and events arrangement, including airfare, transportation, lodging, meals.
• Conduct new employee orientation.
• Manage the accrued vacation day and accrued sick day schedules for the project staff
• Handle the monthly local national payroll to include worksheet, pay slips, and timesheets and the physical distribution of local national salary to ensure privacy and orderly process.
• Monitor and claim VAT on periodic basis by working closely with DFID
• Payment and deduction of CIT and Tax on sources; keep track of CIT and Tax details; provide copy of tax deposit receipt of IRO to vendors/landlord as per their request.
• Coordinate with local banks for opening new bank account for staff and banking transactions
• Keep records of staff employment documents such as contracts and contract amendment, TORs and job descriptions, promotions, transfers, performance reviews, terminations, and employee statistics for reporting purposes.
• Lend support on audit, onsite/offsite, of grantees when required.
• Assume other management tasks determined by the Team Leader or Deputy Team Leader.

Reporting: Candidate will report to the Team Leader/Deputy Team Leader in his absence. 

Minimum Qualifications:

• Master’s degree in accounting, finance or business administration; 
• Mid to Senior-level similar experience (5+ years) on similar donor-funded programmes; 
• Strong understanding of design, and implementation of donor-funded finance and procurement rules;
• Ability to quickly adopt financial and accounting systems of implementing providers;
• Preferred experience with UKaid/DFID funded programmes and Value for Money indicators; strong negotiation and coordination skills 
• Preferred experience with grant programmes/funds/trusts; 
• Preferred experience with automated accounting tracking and management systems; 
• Fluency in English language;
• Professional membership such as Chartered Accountant or its equivalent in the host country will be preferred;
• Knowledge of local taxes and VAT system; and  
• Must be Nepalese National and able to live and travel throughout Nepal. 

Package: Attractive remuneration package, commensurate to experience and qualifications will be offered to the right candidate. 

TO APPLY:

Interested candidates should submit their curriculum vitae with a cover letter stating the motivation for applying, salary expectation and a copy of their Nepalese citizenship certificate to [email protected]. Female candidates are encouraged to apply.

Only successful applicants will be contacted for an interview.