DEPARTMENT:    Global Programs– Emergency Preparedness, Response and Recovery

REPORTS TO:    Country Director

LOCATION:    Kathmandu Nepal

POSITION TYPE:    Full Time

POSITION SUMMARY: The Finance & Admin Officer will work with Country Director to carry out the mission of AmeriCares in Nepal. Specifically, the Officer will provide efficient administrative support and financial record-keeping for AmeriCares operations, as well as for the implementation of various activities and projects. 

DUTIES AND RESPONSIBILITIES

Establish, maintain and enhance accounting systems, policies and procedures 

• Work with Headquarters to set up financial record-keeping system for Nepal office
• Record all financial transactions in the book of accounts as appropriate
• Submit a monthly report to the head of office
• Update the bank accounts on a regular basis and do a monthly reconciliation of accounts based on transactions undertaken
• Prepare monthly fund request from Headquarters
• Prepare the annual financial report and documents for annual audit
• Ensure AmeriCares is in compliance with local and national government policies

Manage payments to maintain office operations

• Prepare routine communications to field personnel including check payments, acknowledgement receipts and others 
• Ensure prompt payment of utilities (if needed) such as light, water, telephone lines/units and rent, as well as other office expenses
• Prepare the monthly payroll based on time sheets for approval by the head of office
• Prepare payment checks for the payroll and benefits for signing by the head of office
• Effect payment to employees, suppliers, contractors and government agencies 
• Review field expense vouchers for reimbursement and approval by the head of office

Provide administrative and general office support

• Keep records and organize a filing system of AmeriCares in Nepal
• Communicate with partners regarding grant and reporting deadlines
• Prepare venue for meetings with partners and personnel
• Maintain an adequate volume of office supplies for use of all personnel
• Provide additional support as required

REQUIREMENTS

• Masters Degree in Accounting, Business Administration or related field required.
• 5+ years of experience in public accounting or foreign-assisted humanitarian aid; Experience working in Nepal required. 
• Experience leading a team in a disaster response and recovery or humanitarian assistance context preferred.
• Experience with Microsoft Office Suite including Outlook, Word, Power Point and Excel;
• Experience with QuickBooks or comparable accounting software;
• Attention to detail and ability to work to defined specifications;
• Proficiency in English and Nepali required. 
• Excellent written and oral communication, management and personnel skills;
• Strong organizational skills, comfortable multi-tasking and working in a fast-paced, changing work environment;
• Willingness to travel and work in earthquake-affected districts.
• Ability to operate independently and as part of a team;
• Professional demeanor; ability to work in a manner consistent with AmeriCares values of respect, collaboration and teamwork, trust, commitment, compassion and excellence.

CORE AMERICARES RESPONSIBILITIES:

• Foster AmeriCares values of responsiveness, results orientation, collaboration, efficiency and integrity.

TO APPLY,

Interested candidates can send their updated resume to [email protected]

OR,