CMS Connect

Executive Secretary

CMS Connect

Executive Secretary

Executive Secretary

CMS Connect

Kathmandu
Experience: More than 3 years
Key Skills: Confidentiality General Administration Bookkeeping Administrative Assistance Corporate Records

Executive Secretary

Views: 221 | Apply Before: 1 day, 3 hours from now

Basic Job Information

Job Category : Secretarial / Front Office / Data Entry
Job Level : Mid Level
No. of Vacancy/s : [ 1 ]
Employment Type : Full Time
Job Location : Kathmandu
Apply Before(Deadline) : Jul. 15, 2024 23:55 (1 day, 3 hours from now)

Job Specification

Education Level : Under Graduate (Bachelor)
Experience Required : More than 3 years
Professional Skill Required : Confidentiality General Administration Bookkeeping Administrative Assistance Corporate Records

About the job

Job Responsibilities:

  • Serve as the primary point of contact between the President and internal/external stakeholders.
  • Manage and maintain the President’s calendar, including scheduling meetings and coordinating appointments.
  • Organize travel and accommodation arrangements for the President and executive team.
  • Format and prepare information for internal and external communication, including memos, emails, presentations, and reports.
  • Take and accurately record minutes during meetings.
  • Screen and direct phone calls, distribute correspondence, and handle incoming and outgoing communications.
  • Organize and maintain the office filing system, ensuring efficient document retrieval and management.
  • Utilize various software for word processing, spreadsheets, databases, and presentations.
  • Read and analyze incoming memos, submissions, and distribute them as necessary.
  • Provide general administrative support to the President and executive team.
  • Conduct basic bookkeeping tasks.
  • File and retrieve corporate records, documents, and reports.
  • Research and compile data for documents and presentations for the board of directors, committees, and executives.
  • Assist in meeting preparation and planning.
  • Greet visitors and determine their access to executives.
  • Experience as a virtual assistant is desirable.
  • Open, sort, and distribute emails, and other correspondence.

Job Specifications:

  • Four years' experience as an executive assistant or in similar administrative roles.
  • Bachelor’s degree in management.
  • Strong grasp of office management and daily operations.
  • Proficient in MS Office, especially Excel and PowerPoint, and familiar with office software and databases.
  • Excellent organizational and time-management skills.
  • Exceptional verbal and written communication abilities.
  • Ability to maintain discretion and confidentiality.
  • Skilled in multitasking and prioritizing tasks.
  • Additional certifications or qualifications in administrative assistance or secretarial duties would be advantageous.

Requirements added by the job poster

  • 3+ years of Executive Offices experience
  • Bachelor's Degree
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