The International Centre for Integrated Mountain Development (ICIMOD), based in Kathmandu, Nepal, is the leading institute for the study of the Hindu Kush Himalaya. An intergovernmental knowledge and development organisation with a focus on climate and environmental risks, green economies, and sustainable collective action, we have worked in our eight regional member countries – Afghanistan, Bangladesh, Bhutan, China, India, Myanmar, Nepal, and Pakistan – since our foundation.

Entering our 40th year, ICIMOD is perfectly positioned to support the transformative action required for the HKH to face the challenges of the escalating effects of climate change, pollution, water insecurity, increased disaster risk, biodiversity loss, and widespread socioeconomic changes. We seek to raise our ambition to support the required transformative action to step up our engagement through to 2030. .

The International Centre for Integrated Mountain Development (ICIMOD), based in Kathmandu, Nepal, is the leading institute for the study of the Hindu Kush Himalaya. An intergovernmental knowledge and development organisation with a focus on climate and environmental risks, green economies, and sustainable collective action, we have worked in our eight regional member countries – Afghanistan, Bangladesh, Bhutan, China, India, Myanmar, Nepal, and Pakistan …

Executive Associate

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Basic Job Information

Job Category	:	General Mgmt. / Administration / Operations
Job Level	:	mid
No. of Vacancy/s	:	[ 1 ]
Job Location	:	Kathmandu
Offered Salary	:	None
Apply Before(Deadline)	:	Jun. 17, 2014 00:00 (10 years ago)

Job Specification

Education Level	:	Graduate (Masters)
Experience Required	:	Not Required

Other Specification

At least 8 years of secretarial experience preferably with international organizations. Previous experience in development assistance or related work for a donor organization, INGO, or private sector will be an advantage
Demonstrated ability to speak and write fluently in English and Nepali language
Excellent computer skills (MS Office applications)

Skills and Competencies:

Management and coordination:

Ability to plan, execute, and prioritize one’s own time and tasks effectively and provide admin/logistic/coordination support to others; ability to effectively coordinate with others to produce results

Communication and stakeholder management:

Excellent skills in communicating with stakeholders through telephone, email, and face-to-face; ability to present and discuss ideas effectively; ability to listen to others, convince others, and solve minor conflicts

Integrity:

Very strong sense of integrity and confidentiality; ability to distinguish which information can be shared or not and how to deal with related pressure

Results orientation:

Proactive approach for the smooth organization of internal processes; ability to work independently with a strong sense of initiative, discipline, and self-motivation and to use common sense to create solutions

Social/team competency:

Ability to work smoothly and effectively with others in the team to establish constructive ideas or solutions that meet team objectives; ability to work with colleagues from different cultural and social backgrounds

Flexibility:

Ability to easily adapt to changing contexts, technologies, and approaches when necessary; ability to make improvements in own work area

Job Description

The Executive Associate at ICIMOD provides administrative/secretarial support to the Director of Programme Operations and the Director of Administration and Finance, and works in close contact and consultation with the Executive Associate to the Director General. This position requires a high degree of confidence, confidentiality, commitment and discretion. As the first point of contact to the Directorate, the Executive Assistant is expected to be communicative and convincing to visitors and callers.

The Executive Associate will be responsible for the following:

Manage general administration

Provide administrative support to the two Directors, assisting them in the preparation of annual plans, Letters of Agreements, and in maintaining their calendars
Maintain an effective and confidential filing system (hard copy as well as electronic)
Apprise the Directors regarding important issues that need their attention and action
Ensure the availability of required stationery and equipment

Support in national/international travel and event organization

Carry out public relations duties including receiving and organizing visits of high-ranking visitors, including the necessary preparation and documentation
Assist in the preparation of annual Board of Governors meetings as well as other high-level institutional events
Prepare briefing materials for the Directors for official trips or for special meetings
Liaise with the Travel Unit regarding logistical and travel arrangements

Support knowledge management and communication

Facilitate the flow of communication between the ICIMOD Management and the Board of Governors
Assist in organizing management meetings and take minutes as and when required
Receive, screen, route, and follow-up on (confidential) correspondences
Draft correspondences independently, including enclosure of background information
Place telephone calls, screen and answer queries with discretion and diplomacy

Other

Stand in for the Executive Associate to the Director General in his/her absence Execute any other tasks as given by the Directors as required within one’s capacity

TO APPLY:

Applicants are requested to apply online before 17th June 2014 through ICIMOD's online application system.

Only shortlisted candidates will be notified.

This job has expired.