We are seeking a highly organized and proactive assistant for the founder’s office to support the organization's day-to-day operations and strategic initiatives. This role combines administrative, operational, and event coordination tasks, requiring a detail-oriented individual with strong communication skills and a problem-solving mindset.
As a vital member of the Founder’s Office, you will assist with financial management, office operations, and stakeholder engagement while contributing to the success of the team’s activities and goals.
Responsibilities:
Financial Management:
- Maintain and update financial records, including accounts payable, accounts receivable, general ledger entries, and bank reconciliations.
- Ensure accurate recording and classification of transactions, cross-check supporting documents, and properly file them with vouchers.
- Organize and maintain financial records for audit purposes.
- Use accounting software like Tally, TiggApp, or similar for bookkeeping tasks.
Administrative Support:
- Take meeting notes and prepare meeting minutes for internal and client meetings.
- Assist in screening calls, emails, transmittals, and visitors.
- Prepare agendas and provide follow-up support for meetings.
Office Operations:
- Procure work-related equipment such as computers and office supplies, ensuring smooth operations.
- Coordinate with vendors for maintenance tasks, such as fixing office equipment (e.g., water filters, chairs).
- Proactively oversee maintenance schedules and address potential office issues.
Event Coordination:
- Collaborate with the HR team to plan and execute company events.
- Plan and organize conferences, product marketing campaigns, and meetups to promote the organization’s products.
General Support:
- Perform a variety of office and personal errands.
- Assist the Founder’s Office team members with hiring, event planning, scheduling meetings, and conducting activities as needed.
Requirements & Qualifications:
Education: Bachelor’s degree in business preferred or equivalent work experience.
Experience (2 year minimum):
- Proven bookkeeping experience with knowledge of accounting practices.
- Proficiency in accounting software like Tally, TiggApp, or similar.
- Previous experience in administrative or operational roles is a plus.
Skills:
- Strong organizational skills with excellent attention to detail.
- Ability to take clear and concise meeting notes and prepare minutes.
- Proficiency in Microsoft Office Suite, Google Workspace, or equivalent tools.
- Effective communication skills to liaise with vendors, stakeholders, and team members.
- Problem-solving mindset with a proactive approach to office management.
Other Qualities:
- Ability to manage multiple tasks and prioritize effectively.
- A flexible and resourceful attitude to support the dynamic needs of the Founder’s Office.
- High level of discretion and confidentiality in handling sensitive information.
About Codewing
Codewing is a fast-growing product company. Our products have over 13 million downloads and are used in 165 countries.
Visit our Facebook page / Instagram page to learn more about us.
Working with Codewing offers you the chance to build global competencies, building your career along the way.
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Benefits
- Work with a team who are passionate and have a proven record of building world-class products
- 5 working days and 2 days weekend
- Medical and Accidental Insurance
- Dashain Bonus
- Referral Incentives
- Free lunch and snacks
- Unlimited coffee and tea
- Flexible working hours
- Annual Performance Appraisal
- Performance Bonus
- Social Security Fund
- 30 days paid leave annually
- Training and Engagement Programs (such as futsal, office trips, leadership training and workshops)
- Participation in local and international events
Salary
- Rs. 30,000 - 50,000 (CTC)
How to Apply?
Please send us the following to [email protected] (Not . COM):
- Resume / CV
- Tell us about something you did in your previous roles that made the life of the CEO or Founder easier.
